Document Accessibility Specialist, Temporary

UT Southwestern Medical Center

Dallas (TX)

On-site

USD 65,000 - 85,000

Full time

5 days ago

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Benefits offered by this job

Healthcare benefits

PTO and paid holidays

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center seeks a Document Accessibility Specialist to ensure accessible, compliant documents across Word, Excel, PowerPoint, PDF, and related formats. The role fuels institutional accessibility goals by auditing and remediating content and partnering with teams to embed accessible practices.

This is a full-time, temporary assignment with potential for permanence based on performance and need.

Qualifications

Experience remediating electronic documents for accessibility across Word, PDF, and other formats.
Familiarity with WCAG 2.1/2.2 AA concepts and document-specific standards.
Ability to develop accessible templates, checklists, and SOPs.

Responsibilities

Audit and remediate electronic documents for accessibility issues (headings, reading order, alt text, tables).
Create accessible source documents and final deliverables in Word, Excel, PowerPoint, PDF, etc.
Tag and QA PDFs and other exports to ensure WCAG/ADA alignment.
Collaborate with authors, designers, and compliance teams to improve accessibility early.
Develop and maintain accessible templates and training materials.

Skills

WCAG principles

508/ADA compliance

Assistive technology basics

Document structure semantics

Accessibility testing

Reading order & tagging

Education

Bachelor's degree in communications

Bachelor's degree in information technology

Bachelor's degree in technical writing

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

WHY UT SOUTHWESTERN?

Job Summary

The Document Accessibility Specialist ensures that documents produced by UTSW are accessible, compliant, and usable by individuals with disabilities, including those using assistive technologies. This role supports institutional accessibility goals by auditing, remediating, and validating electronic documents across formats such as Microsoft Word, Excel, PowerPoint, PDF, and other published materials. The specialist also partners with teams to develop accessible workflows, templates, and authoring practices, embedding accessibility early in the content lifecycle and reducing reliance on last-minute remediation.

This is a full time, temporary assignment with an initial length of 1 year. There is then an opportunity to move to a permanent role depending on performance and department need.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!

Required

EXPERIENCE AND EDUCATION

Education Bachelor\'s Degree in communications, information technology, technical writing, or a similar degree. Years of applicable experience may be used in lieu of degree
Experience Minimum of 1-2 years of experience in remediation of electronic documents. Previous experience creating and remediating accessible electronic documents across multiple formats, including Word and PDF.

Preferred

Experience Familiarity with clinical or healthcare environments. Demonstrated experience in creating accessible PDF forms. Experience with PowerPoint and Excel is strongly preferred.
Licenses and Certifications International Association of Accessibility Professionals (IAAP)

Accessible Document Specialist (ADS) certification

IAAP Certified Professional in Accessibility Core Competencies (CPACC)

Job Duties

Audit and remediate electronic documents for accessibility issues, including heading structure, reading order, lists, tables, hyperlinks, form fields, color contrast, and alternative text.
Create accessible source documents and final deliverables in formats such as Word, Excel, PowerPoint, PDF, and other organizational publication formats.
Tag and perform quality assurance on PDFs and other exported files to ensure alignment of WCAG standards, ADA requirements, and organizational guidelines.
Conduct manual testing supplemented by automated tools, to validate usability with assistive technologies, and identify issues not detected by accessibility checker.
Collaborate with content authors, designers, communications, legal/compliance, and program teams to prioritize remediation efforts and improve accessibility earlier in the content lifecycle.
Develop and maintain accessible templates, checklists, SOPs, and training materials to improve consistency efficiency, and scalability.
Track remediation inventory, turnaround times, recurring issue patterns, and level-of-effort by document type and complexity.
Provide timely accessibility support for high-priority publications, forms, reports, and public-facing materials.
Stay current on evolving accessibility standards, tools, organizational requirements, and best practices.
Perform other duties as assigned.

Knowledge, Skills And Abilities

WCAG principles
Section 508 / ADA compliance
Assistive technology basics
Document structure & semantics
Accessibility testing (manual + tools)
Demonstrated knowledge of accessible document structure, including headings, lists, tables, alt text, reading order, bookmarks, links, artifacts, and form controls.
Working knowledge of WCAG 2.1/2.2 AA concepts as they apply to document content, plus familiarity with document-specific standards and best practices such as PDF/UA and related testing approaches.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Professional & Executive

Organization

570000 - IR RAS - Admin

Schedule

Full-time

Shift

Day Job