Docketing Specialist

shook-careers; Kansas City (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

The Docketing Specialist at shook-careers will provide multi-jurisdictional litigation calendaring and docketing services to litigation teams using the firm's docketing management software. This role requires deep knowledge of federal, state, and local rules across multiple practice areas, with strong data management and hands-on experience with BEC Docket Enterprise.

The candidate will review documents, create reports, respond to requests, research docketing anomalies, and help document

Qualifications

• Two years of docketing experience or training is required.
• Strong knowledge of litigation processes, court rules, and procedures.
• Ability to set priorities, manage multiple projects and meet deadlines.
• Effective collaboration and communication with attorneys, clients and co-workers.

Responsibilities

• Enter deadlines into the docketing system per policies.
• Create, review and distribute calendar and case reports.
• Respond to requests from litigation team members regarding docketed events.
• Research docketing anomalies and resolve issues.
• Investigate docket issues and implement mitigation solutions.
• Document docketing processes, guidelines, and practices.
• Provide back-up support to team members.
• Stay updated on industry best practices and tools.

Skills

Docketing

Litigation calendaring

Data management

Research

Education

Associate degree or equivalent

Tools

BEC Docket Enterprise

Job description

The Docketing Specialist is responsible for providing multi-jurisdictional litigation calendaring and docketing services to litigation teams in the firm's docketing management software. This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple practice areas. Strong data management skills required with prior hands‑on working experience with BEC Docket Enterprise preferred.

• Reviews documents for relevant dates and enters deadlines into the firm's docketing/calendaring system, BEC (or similar docketing software), following docketing policies and procedures.
• Creates, reviews and distributes calendar and case reports.
• Responds to requests from litigation team members regarding docketed events and deadlines, court procedures and rules.
• Works independently to recognize docketing anomalies and conducts appropriate research to resolve same.
• Assists in the investigation of docket issues and implementing solutions to mitigate future issues, if needed.
• Creates and maintains documentation for docketing processes, procedures, guidelines and practices.
• Provides back‑up support to Client Service Specialists and Legal Operations Specialists.
• Stays abreast of industry best practices, docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.
• Assists with ad hoc projects, as needed.

Associate's degree (A.A.) or equivalent from two-year college or technical school and at least two years of litigation docketing experience and/or training; OR equivalent combination of education and experience.Strong knowledge of litigation processes, court rules, and procedures including how to conduct electronic research of court case dockets.Comprehensive knowledge of specific department and client guidelines, practices and procedures.Ability to complete assigned tasks in a timely manner with a high level of quality and attention to detail.Effectively set priorities, manage multiple projects and meet deadlines.Ability to collaborate and communicate in an effective manner with attorneys, clients and co-workers.