Docketing Specialist

shook-careers; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Job summary

Shook-careers is seeking a Docketing Specialist to provide multi-jurisdictional litigation calendaring and docketing services to litigation teams. You will work with BEC Docket Enterprise or similar software and ensure deadlines are accurately entered following policy and procedures.

The ideal candidate has at least two years of docketing experience, strong knowledge of court rules and procedures, and excellent data management and communication skills to support attorneys and clients.

Qualifications

• Associate's degree or equivalent with two years of docketing experience.
• Strong knowledge of litigation processes, court rules and procedures.
• Ability to manage priorities and meet deadlines.
• Experience with docketing software (BEC or similar).

Responsibilities

• Review documents for relevant dates and enter deadlines into docketing system.
• Create, review and distribute calendars and reports.
• Respond to requests from litigation team about docketed events.
• Research docketing issues and resolve anomalies.
• Maintain documentation for docketing processes.
• Provide back-up support to other specialists.
• Stay current with industry best practices and tools.
• Assist with ad hoc projects.

Skills

Data management

Attention to detail

Research skills

Communication

Independent work

Education

Associate degree

Tools

BEC Docket Enterprise

Job description

The Docketing Specialist is responsible for providing multi-jurisdictional litigation calendaring and docketing services to litigation teams in the firm's docketing management software. This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple practice areas. Strong data management skills required with prior hands‑on working experience with BEC Docket Enterprise preferred.

• Reviews documents for relevant dates and enters deadlines into the firm's docketing/calendaring system, BEC (or similar docketing software), following docketing policies and procedures.
• Creates, reviews and distributes calendar and case reports.
• Responds to requests from litigation team members regarding docketed events and deadlines, court procedures and rules.
• Works independently to recognize docketing anomalies and conducts appropriate research to resolve same.
• Assists in the investigation of docket issues and implementing solutions to mitigate future issues, if needed.
• Creates and maintains documentation for docketing processes, procedures, guidelines and practices.
• Provides back‑up support to Client Service Specialists and Legal Operations Specialists.
• Stays abreast of industry best practices, docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.
• Assists with ad hoc projects, as needed.

Associate's degree (A.A.) or equivalent from two-year college or technical school and at least two years of litigation docketing experience and/or training; OR equivalent combination of education and experience.Strong knowledge of litigation processes, court rules, and procedures including how to conduct electronic research of court case dockets.Comprehensive knowledge of specific department and client guidelines, practices and procedures.Ability to complete assigned tasks in a timely manner with a high level of quality and attention to detail.Effectively set priorities, manage multiple projects and meet deadlines.Ability to collaborate and communicate in an effective manner with attorneys, clients and co-workers.