Docketing Specialist

Ogletree Deakins; Greenville (SC); Remote; USD 64,000 - 107,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching

Profit Sharing

Health Insurance

Job summary

Ogletree Deakins is seeking a Docketing Specialist to join the Client Information Risk Services team. The role involves reviewing emails and filings for accuracy, performing date calculations, and communicating with attorneys, paralegals, and staff.

Candidates should have a bachelor’s degree or equivalent experience, at least four years in litigation, and proficiency with docketing systems (e.g., CourtAlert), as well as Microsoft Office, PACER, and ECFs.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 4 years of experience in litigation.
• Experience with docketing systems preferred (CourtAlert).
• Proficient in Word, Excel, Outlook and DMS.

Responsibilities

• Review records and enter schedules or deadlines into the docketing system.
• Generate and proof routine docketing reports and distribute them per schedule.
• Research and apply date calculations per jurisdictional rules.
• Communicate with attorneys, paralegals and staff; manage assigned tasks.

Skills

Litigation experience

Attention to detail

Communication skills

Time management

Education

Bachelor's degree or equivalent experience

Tools

CourtAlert

Microsoft Office

PACER/ECF

Job description

Position Summary

Are you looking for a culture with positive core values that fosters collaboration while utilizing critical thinking and attention to detail plus work remotely? Ogletree Deakins is looking for an experienced Docketing Specialist to join our Client Information Risk Services department. The Docketing Specialist is responsible for executing a wide range of functions including, but not limited to, reviewing electronic mail and filings for accuracy and completeness, and communicating routinely with attorneys, paralegals and practice assistants. The Docketing Specialist also participates in, or manages, assigned projects and/or tasks for local, regional, or Firm-wide initiatives.

Essential Functions

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule.
• Review state, federal and judges’ rules, preferences and standards for date calculations and distribute that information to team members.
• Recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmation in the Document Management System.
• Keep abreast of developments, procedures, and rules in forums where responsible.
• Undertake detailed research into calendaring, jurisdictional rules and regulations within docketing software.
• Perform date calculations, applying jurisdictional rules.
• Familiarity with docketing department functions, terminology and information collection methods.

Requirements

• Bachelor’s degree or equivalent experience, and 4 years minimum experience in litigation.
• Experience with, CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates.
• Excellent and consistent attention to detail and accuracy.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.

Wage Transparency

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $64,800 and $97,200. In accordance with New York State’s Wage Transparency Law, the expected salary range for this New York State position is between $71,440 and $107,160. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $64,800 and $107,160. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $67,920 and $101,880. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $67,920 and $101,880. In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $60,880 and $91,320. In accordance with NJSA 34:6B-23 the expected salary range for this New Jersey based position is between $71,440 and $107,160. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $67,920 and $101,880. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

Benefits

• Paid Time Off
• Paid Sick Leave
• a 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• an Employee Assistance Program

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.