Docketing Specialist

Ogletree Deakins’ Immigration Practice Group; Greenville (SC); Hybrid; USD 65,000 - 107,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance including Dn

Health Savings Account / FlexibleSp}

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins is a leading labor and employment law firm seeking a Docketing Specialist to join the Client Information Risk Services department in Greenville. The role focuses on accurate review of emails and filings and collaboration with attorneys, paralegals and practice assistants while enabling remote work options.

You will manage deadlines in docketing systems, generate reports, perform jurisdictional date calculations, and stay current with procedural rules across jurisdictions.

Qualifications

• Bachelor’s degree or equivalent experience and at least 4 years in litigation.
• Experience with docketing systems preferred.
• Proficient in Microsoft Office applications.
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Strong research, analytical and reasoning skills with attention to detail.
• Excellent written and verbal communication; ability to explain concepts clearly.
• Ability to manage multiple assignments and adapt to shifting timelines.
• Shows initiative and independent judgment; reliable team player.

Responsibilities

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof routine and specialized docketing reports and distribute them according to schedule.
• Review rules for date calculations and communicate standards to team members.
• Identify conflicting data prior to entry.
• Maintain source documents and docket confirmations in the Document Management System (DMS).
• Stay current on developments and procedures in relevant forums.
• Research calendaring and jurisdictional rules within docketing software.
• Perform date calculations applying jurisdictional rules.
• Familiarity with docketing department functions, terminology and information collection methods.

Skills

Attention to detail

Legal research

Communication

Time management

Team collaboration

Education

Bachelor’s degree or equivalent experience

Tools

CourtAlert

PACER

ECF systems

DMS

Microsoft Office

Job description

Position Summary

Are you looking for a culture with positive core values that fosters collaboration while utilizing critical thinking and attention to detail plus work remotely? Ogletree Deakins is looking for an experienced Docketing Specialist to join our Client Information Risk Services department. The Docketing Specialist is responsible for executing a wide range of functions including, but not limited to, reviewing electronic mail and filings for accuracy and completeness, and communicating routinely with attorneys, paralegals and practice assistants. The Docketing Specialist also participates in, or manages, assigned projects and/or tasks for local, regional, or Firm-wide initiatives.

Essential Functions

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule.
• Review state, federal and judges’ rules, preferences and standards for date calculations and distribute that information to team members.
• Recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmation in the Document Management System.
• Keep abreast of developments, procedures, and rules in forums where responsible.
• Undertake detailed research into calendaring, jurisdictional rules and regulations within docketing software.
• Perform date calculations, applying jurisdictional rules.
• Familiarity with docketing department functions, terminology and information collection methods.

Requirements

• Bachelor’s degree or equivalent experience, and 4 years minimum experience in litigation.
• Experience with, CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates.
• Excellent and consistent attention to detail and accuracy.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.

Wage Transparency

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $64,800 and $97,200. In accordance with New York State’s Wage Transparency Law, the expected salary range for this New York State position is between $71,440 and $107,160. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $64,800 and $107,160. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $67,920 and $101,880. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $67,920 and $101,880. In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $60,880 and $91,320. In accordance with NJSA 34:6B-23 the expected salary range for this New Jersey based position is between $71,440 and $107,160. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $67,920 and $101,880. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

Benefits

• Paid Time Off
• Paid Sick Leave
• a 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• an Employee Assistance Program

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.