Docketing Analyst (Litigation)

Blank Rome LLP; United States; On-site; USD 70,000 - 80,000; Full time

Job summary

Blank Rome is seeking a Docketing Analyst to provide comprehensive litigation and non-litigation calendaring. You will handle calendar entries, reminders, and court research, ensuring adherence to firm policies and quality control.

The role reports to the Docketing Manager and can be performed remotely within the U.S. Ideal candidates have 3+ years in a legal setting with experience in calendaring software, strong communication, and meticulous attention to detail.

Qualifications

• 3+ years in a legal environment with litigation experience.
• Experience with calendaring software preferred; Milana helps is a plus.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Calendar litigation and non-litigation matters accurately and independently.
• Create new records, dockets, and events in the docketing system.
• Generate reminders for scheduled events and deadlines.
• Retrieve filing information from courts for docketing purposes.
• Adhere to firm calendaring procedures and processes.
• Maintain quality control over all calendared events.
• Manage workload efficiently and prioritize tasks.
• Address attorney and staff inquiries on deadlines and requests.
• Escalate potential issues to the Docketing Supervisor when needed.
• Prepare calendar reports as requested by attorneys and staff.
• Perform special projects and additional duties as assigned.
• Work additional hours as needed to fulfill requirements.

Skills

Legal environment

Calendaring software

Milana

iManage

Communication skills

Attention to detail

Tools

Milana

iManage

Job description

Blank Rome is an Am Law 100 firm with 16 offices and 800 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries and are recognized for their commitment to pro bono work in their communities. Since our inception in 1946, Blank Rome’s culture has been dedicated to providing top-level service to all of our clients and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the firm to attract and retain the brightest in the industry.

Job Overview

The Docketing Analyst is responsible for providing comprehensive litigation and non-litigation calendaring services to the firm, including calendaring for all assigned matters, ensuring adherence to calendaring procedures and processes for these matters, and facilitating compliance with the firm’s calendaring policies and protocols to minimize the risk of missed deadlines.

This role has a remote working arrangement. Potential candidates must reside within one of the 10 states in which we have a physical office. In this role, you will report to the Docketing Manager.

Essential Functions

• Independently calendar law firm litigation and non-litigation matters.
• Create new records, dockets, and events in the docketing database.
• Create reminders for events.
• Search for and retrieve filing information from various courts for docketing purposes.
• Ensure adherence to the firm’s calendaring procedures and processes.
• Implement and maintain quality control measures for all assigned calendared events.
• Manage and maintain an efficient workload.
• Research and respond to attorney and staff inquiries relating to deadlines, calendaring requests and other issues.
• Identify and appropriately escalation of any potential issues to the Docketing Supervisor.
• Prepare calendar reports as requested by attorneys and staff.
• Perform special projects and other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.

The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.

Skills/Qualifications

• 3+ year of experience in a legal environment with litigation practice required.
• No prior docketing experience is required; some experience preferred.
• Experience with calendaring software preferred; working knowledge of Milana is a plus.
• Experience with iManage or other document management/document retention software used by major law firms, helpful.
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Working knowledge of the litigation process including the identification of pleadings.
• Ability to grasp concepts and understand the litigation process required.
• Ability to read a legal document and surmise if a future deadline is evident.
• Ability to identify jurisdictions, courts and judges and apply specific court rules to events.
• Ability to prioritize work and calculate deadlines.
• Ability to manage multiple tasks with effective organizational skills.
• Ability to work on complex requests in a fast-paced and high-pressure environment.
• Proven problem solving, critical thinking, and decision-making skills.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Outlook, Teams).
• Proficient in web-based conference call/web-sharing applications.

Compensation

The salary range for this role is $70,000 - $80,000. Actual salaries will depend on a candidate's geographic location, relevant experience, and skillset. The salary range listed is just one component of Blank Rome’s total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

EEO Statement

Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, ethnicity, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, marital or family status, or any other status protected by law.

Our core values of respect for the individual, the community, and the law are clearly demonstrated in our ability to recruit and develop a diverse group of exceptionally talented attorneys and professional staff who enable us to best serve our clients and our communities.