DOC Sheridan CC Office Associate - Visitor Coordinator

Illinoiscomptroller; Sheridan (IL); On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Health, vision, dental insurance

Paid state holidays

Paid vacation time

Job summary

The Illinois Department of Corrections is seeking an Office Associate to support the Clinical Services unit and visitor coordination at Sheridan Correctional Center in Sheridan, Illinois. The role emphasizes data entry, scheduling, and liaison work with the public and staff.

Typical duties include processing visitor information, handling inquiries, and maintaining schedules. The position is in-office with standard hours and comprehensive state benefits.

Qualifications

• Requires high school completion and two years of office experience.
• Must be able to keyboard 45 words per minute.

Responsibilities

• Coordinate and manage daily visitation-related tasks for individuals in custody and civilians.
• Receive inquiries/requests/complaints related to video visitation, telephony, MP3 players, and electronic messaging.
• Review and route visitor information forms (PVI) for approval.
• Print and distribute daily visitation schedules; assist staff as needed.
• Serve as back-up to clerical staff and receptionist in Clinical Services.
• Perform other duties as assigned within the scope of duties.
• Comply with background checks, drug screening, and vaccine/medical standards.

Skills

Typing 45 wpm

Education

High school diploma or equivalent

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Position Title: Office Associate

Job Requisition ID: 58806Opening Date: 09/21/2026Closing Date: 10/02/2026 11:59 p.m.Agency: Department of CorrectionsClass Title:OFFICE ASSOCIATE - 30015Skill Option:KeyboardingBilingual Option:NoneSalary: Anticipated Starting Salary $4,307 monthly; Full Range $4,307-$5,655 monthlyJob Type: SalariedCategory:Full TimeNumber of Vacancies: 1Bargaining Unit Code:RC014 Clerical Employees, AFSCMEMerit Comp Code: Work Hours: See below

8am-4pm Mon-Fri, Sat/Sun off

Anticipated Hybrid Work Schedule Availability: Not available, fully in officeHeadquarter Location: Sheridan Correctional Center -4017 E 2603Rd Rd, Sheridan, Illinois, 60551Work County: LaSalleAgency Contact: Faith.A.Dirosa @ illinois.gov

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking a detailed and energetic Visitor Coordinator. The ideal candidate will serve as the Visitor Coordinator to the Clinical Services unit that is providing services for a growing population of individuals in custody. We encourage all qualified applicants to apply.

Essential Functions

• Coordinates and completes tasks that allow individuals in custody to communicate with civilians.
• Receives inquiries/questions/complaints from individuals in custody and civilians related to video visitation, individuals in custody telephone system, MP3 players/software and electronic messaging.
• Receives and reviews potential visitor information forms (PVI) from civilians, communicates with civilians to complete forms, routes PVI forms for approval.
• Prints daily video/in-person visitation schedules and delivers schedules to appropriate staff.
• Serves as back up to clerical staff in Clinical Services.
• Serves as back up receptionist for Clinical services.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard 45 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources