DOC HILL CC MAILROOM OFFICE ASSISTANT

Illinoiscomptroller; Galesburg (IL); On-site; USD 46,000 - 59,000; Full time

Benefits offered by this job

Health, vision, dental insurance

Paid state holidays

Pension plan

Job summary

Illinois Department of Corrections is seeking an Office Assistant to support daily mail processing for individuals in custody and staff, handling standard office duties and maintaining records. The role requires accurate keyboarding and attention to detail in a fully in-office setting at Hill Correctional Center in Galesburg.

The position offers a stable, salaried role with clear qualifications: high school diploma and at least one year of related office experience, with a 35 WPM keyboard

Qualifications

• Requires high school education and 1 year of related office experience.
• Must be able to keyboard 35 words per minute.

Responsibilities

• Assist in daily processing of incoming/outgoing mail for individuals in custody and staff.
• Keyboard information related to mail room processes and proofread documents for clarity.

Skills

Keyboarding

Bilingual awareness

Education

High school diploma

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Position Title: Office Assistant

Job Requisition ID: 58523
Opening Date: 09/04/2026
Closing Date: 09/18/2026 11:59 p.m.
Agency: Department of Corrections
Class Title:OFFICE ASSISTANT - 30010
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary 4,080 monthly; Full Range $4,080-$5,254 monthly
Job Type: Salaried
Category:Full Time
Number of Vacancies: 2
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours: See below

7am-3pm Mon-Fri, Sat/Sun off

Anticipated Hybrid Work Schedule Availability:Not available, fully in office
Headquarter Location: Hill Correctional Center -Galesburg - 600 S Linwood Rd
Work County:Knox
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

IDOC is looking to hire an Office Assistant to assist in the daily processing of incoming and outgoing individual in custody and staff mail and operate common office equipment. In addition, this position will keyboard information related to mail room office processes and procedures, proofread documents and maintain permanent records for each individual in custody’s incoming mail concerning monies received. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

• Assists in the daily processing of incoming individuals in custody and staff mail according to U.S. Postal Service regulations and established procedures.
• Operates common office equipment such as computers, scanners, copiers, postal machines, and letter openers.
• Assists in the daily processing of outgoing individuals in custody and staff mail according to U.S. Postal Service regulations and established procedures.
• Keyboards information relating to mail room office processes and procedures, and proofreads documents for clarity, punctuation, grammar and spelling.
• Maintains permanent records for each individual in custody's incoming mail concerning monies received.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires the ability to keyboard 35 words per minute.

Conditions of Employment

• This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources

Nearest Major Market: Peoria
Nearest Secondary Market: Galesburg