DOC Jacksonville CC Office Assistant - Mail Room

Corrections Connection; Jacksonville (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

The Illinois Department of Corrections seeks an organized Office Assistant for the Mailroom at Jacksonville Correctional Center. The role requires attention to detail and clear communication with multiple parties. Qualified applicants are encouraged to apply.

Essential functions include handling inmate and staff mail, ensuring USPS compliance for outgoing mail, and maintaining mail records. The position is an on-site role with standard state employment benefits.

Qualifications

• Requires completion of high school.
• Requires one year of related office experience.
• Requires ability to keyboard accurately at 35 wpm.

Responsibilities

• Processes and distributes incoming and outgoing mail for individuals in custody and staff.
• Processes all outgoing mail according to USPS regulations.
• Maintains permanent records for incoming mail concerning monies received.
• Distributes mail for individuals in custody who have been discharged, paroled, or transferred.
• Performs other duties as required within the scope of these duties.

Skills

Typing 35 wpm

Office experience

Education

High school diploma

Job description

Position Overview

The Illinois Department of Corrections is seeking an organized and detail-oriented person to serve as the Office Assistant in the Mailroom at Jacksonville Correctional Center. The ideal candidate will have strong attention to detail and the ability to communicate effectively with multiple parties. We encourage all qualified individuals to apply.

Essential Functions

• Processes and distributes incoming and outgoing individuals in custody and staff mail.
• Processes all outgoing individual in custody mail according to the US Postal Service Regulations.
• Maintains permanent records for the individuals in custody incoming mail concerning monies received.
• Distributes mail of individuals in custody who have been discharged, paroled, or transferred.
• Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school.
• Requires one (1) year of related office experience.
• Requires ability to keyboard accurately at 35 wpm.

Conditions of Employment

1. • This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)).Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.
   • Requires ability to pass the IDOC/IDJJ background check.
   • Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
   • Required to utilize digital technology,tools, platforms, and processes inmanaging and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
   • Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
   • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.