Doc Control Specialist

Quality Ai; Hercules, Northern (CA, KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Bonuses via client/employee referrals

Employee events & activities

QualityAI Tech academy training

Job summary

QualityAI in Hercules, CA is seeking a Doc Control Specialist to manage project documentation through the Veeva QualityDocs workflow, ensuring complete, correctly categorized, and approved data in line with data integrity principles.

You will collaborate with project teams, review submissions, and train new users while maintaining an organized Design History File and reporting lifecycle metrics.

Qualifications

• 1-2 years of verifiable, direct document control experience.
• Fluency in Microsoft Office Suite and experience with enterprise DMS (eDMS).
• Heavy use of Veeva QualityDocs and SharePoint.
• Strong eye for spotting errors and ensuring data integrity.
• Promptly communicate issues or questions as they arise.
• Comfortable in a fast-paced environment and able to self-prioritize multiple requests.

Responsibilities

• Process documents through Veeva QualityDocs workflow, assign reviewers/approvers.
• Review documents for formatting, spelling, content requirements and metadata.
• Train new users to the document workflow process.
• Maintain an organized Design History File to reduce compliance gaps.
• Follow up with task owners and report document lifecycle metrics.
• Take on additional tasks aligned to project needs and evolving knowledge.

Skills

Document control

Microsoft Office

Veeva QualityDocs

SharePoint

Attention to detail

Clear communication

Tools

Veeva QualityDocs

SharePoint

Job description

Doc Control Specialist

Date: 10 Sept 2026 Company: QualityAI Country/Region: US

Are you interested in working with the World’s leading AI-first Quality Engineering Company? Ready to advance your career, team up with global thought leaders across industries and make a difference every day? Join us at QualityAI!

We are looking for a Doc Control Specialist to join our growing team in Hercules, CA United States!

We are looking for a Project Document Specialist. This role will provide document control support to product life-cycle documentation to ensure development documents, drawings and data are complete, properly categorized and approved in compliance with data integrity principles. You will work closely with the project team to receive, assess, and process documents through the Veeva QualityDocs workflow.

How the Candidate Will Make an Impact (Top 5 bullet points outlining the responsibilities and challenges of the role that allow candidates to make impact):
Under direct supervision, this role will:

• Improve project time management by processing documents through the Veeva QualityDocs workflow by receiving and assessing submissions before assigning stakeholders to review and approve.


• Improve document accuracy and completeness by reviewing documents for formatting, spelling, content requirements and metadata and working closely with project stakeholders to correct issues and identify reviewers and approvers.


• There is an opportunity to train new users to the document workflow process.


• Reduce compliance gaps by maintaining an up-to-date and organized Design History File.


• Keep deliverables on track by following up with document task owners and reporting on document lifecycle metrics.


• Take on additional tasks aligned to project needs and candidate’s developing knowledge base.

What the Candidate Brings (Top 5 required attributes, skills, and work experience):

• This role requires 1-2 years of verifiable and direct experience in a document control type function.


• Fluency in Microsoft Office Suite and experience with enterprise Document Management Systems (eDMS).


• This role will be heavy in using Veeva QualityDocs and SharePoint.


• Exceptional focus to spot errors, proofread and ensure the principles of data integrity are met.


• Ability to promptly communicate issues or questions as they present themselves.


• Comfortable with a fast-paced environment and able to self-prioritize multiple requests with changing timelines.


• You will need to be comfortable asking for clarification or updates to documents.

Benefits:

Why QualityAI?
QualityAI is an AI-first quality engineering company helping enterprises deploy and scale complex systems with greater confidence. Operating across data, models, platforms, infrastructure, and operational environments, the company provides assurance and engineering expertise that helps organizations ensure systems perform reliably in real-world conditions.

Formerly Qualitest, QualityAI supports global enterprises across regulated and technology-driven industries, combining deep engineering heritage with AI-enabled delivery, operational assurance, and lifecycle expertise to help clients achieve certainty at go-live.

• Be a part of a company who strives to support for diversity and inclusion in the workplace - we are one, we are many at QualityAI. Celebrate culture, share knowledge with engineers from around the globe, and inspire each other through our differences.


• Local and global opportunities - we offer you internal rotation and international mobility opportunities to grow your career.


• Clear view of your career and progression with the company - QualityAI is growing massively (since Jan 2021 - added more than 2000 engineers) and giving you the opportunity to grow with us.


• Work hard and play harder with our flexible and casual culture. Take a break from work and join an employee event, or enjoy the amenities and games provided from one of our Employees Centers.


• Never stop experimenting and learning with QualityAI Tech academy: 3000+ training courses, mentorship programs, technical tribes, sponsored certifications, leadership programs and much more.


• Earn bonuses via our Client Referral and Employee Referral Program’s. Refer and earn - tap your network for net-worth.


• A Competitive pay, the salary range for the role is $60,000 - $70,000.