DME Coordinator – Outpatient Ortho – Latham

Trinity Health; Latham (NY); On-site; USD 31,000 - 44,000; Full time

Job summary

St. Peter's Health Partners in Latham, NY seeks a DME Coordinator for the Outpatient Orthopedics Office. This full-time role involves managing orthopedic DME inventory, fitting, training, and billing, as well as applying and removing casts and splints.

Under physician supervision, you ensure accurate documentation, verify insurance coverage, and collaborate with billing for proper coding and audits. Strong emphasis on patient education and compliance with Medicare and payer regulations.

Qualifications

• High school diploma or GED is required.
• Completion of an accredited program with license (LPN, RN, ATC, Orthopedic RSA).
• Current license in the applicable state of engagement.
• Minimum 3 years of orthopedic experience is preferred.
• Experience with casting and splinting is preferred.

Responsibilities

• Prepare exam rooms and ensure cleanliness for patient visits.
• Fit and educate patients on orthopedic DME usage (braces, walkers, boots, supports).
• Maintain inventory, reorder supplies, and monitor costs.
• Maintain relationships with vendors and within the Trinity system.
• Document DME dispensed in the patient record and verify insurance coverage.
• Coordinate with billing for accurate coding and quarterly audits.
• Ensure compliance with Medicare and third-party payer regulations.
• Apply, remove, and adjust casts, splints, and braces under physician direction.
• Educate patients on cast care, precautions, and follow-up.
• Monitor complications and ensure hygienic practices.

Skills

Orthopedic experience

Cast & splinting

Education

High school diploma or GED

Licensed program completion (LPN/RN/ATC/Orthopedic RSA)

License in applicable state(s)

Job description

Employment Type: Full time Shift: Day Shift

DME Coordinator – Outpatient Orthopedics Office – Latham, NY - FT

If you are looking for a Durable Medical Equipment coordinator position specializing in Orthopedics, this could be your opportunity. Here at St. Peter's Health Partner's, we care for more people in more places.

This position is based out of 1182 Troy Schenectady Road, Latham, NY.

Position Highlights

• Quality of Life: Where career opportunities and quality of life converge
• Advancement: Strong orientation program, generous tuition allowance and career development
• Office Hours: Monday - Friday

What you will do

Under the supervision of the physician, provides direct care and performs selected functions for orthopedic patients of all ages in accordance with established policies and procedures. Position may require working at either campus or alternate sites. The DME Coordinator will be responsible for managing the inventory, fitting, training, and billing of orthopedic DME supplies, as well as applying and removing casts and splints.

Responsibilities

• Prepare examination rooms for patient visits, ensuring cleanliness and readiness.
• Fit and educate patients on the use of orthopedic DME, including braces, walkers, boots, and supports.
• Maintain appropriate inventory levels and reorder supplies as needed while consistently reviewing market value for best cost.
• Maintain strong relationships with outside vendors and within the trinity system.
• Ensure accurate documentation of DME dispensed in the patient medical record.
• Verify insurance coverage and obtain pre-authorization when required.
• Work with billing staff to ensure accurate coding and charge capture for DME while performing quarterly audits.
• Maintain compliance with Medicare and third-party payer regulations regarding DME.
• Apply, remove, and adjust orthopedic casts, splints and braces under physician direction.
• Educate patients and caregivers on proper cast care, precautions, and follow-up instructions.
• Monitor and report any complications related to bracing or casting.
• Sterilize instruments and dispose of contaminated supplies to maintain hygienic standards.
• Deliver equipment to the patient's hospital room if required and provide education on equipment usage, fall risk prevention, financial obligations and provide all appropriate documentation for patient review and signature.

What you will need

Education

• High school diploma or GED;
• Completion of an accredited program associated with license (LPN, RN, ATC, Orthopedic R.S.A)
• License in the applicable state(s) of engagement.

Preferred Qualifications

• 3+ Years of experience in an Orthopedic setting
• Cast and splinting experience.

Pay Range

$22.25 - $ 32.30

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.