Divisional Office Operations Lead

U.S. Bankruptcy Court - Western District of Washington; Tacoma (WA); On-site; USD 70,000 - 95,000; Full time

Job summary

U.S. Bankruptcy Court - Western District of Washington in Tacoma seeks a reliable Divisional Office Supervisor. The role oversees office administration, space, facilities, and HR support at the divisional office, with duties spanning case administration support and staff coordination.

The position requires strong interpersonal skills, supervisory experience, and the ability to liaison with headquarters. Office location is Tacoma, WA with regular reporting to Seattle as needed.

Qualifications

• High school diploma or equivalent with 4+ years of progressively responsible administrative/clerical work.
• Two years of specialized administrative, technical, supervisory, or managerial experience.
• Exceptional interpersonal skills and the ability to communicate effectively with individuals and groups.
• Adept at developing relationships and connections at all levels of the organization and beyond.
• Strong organizational and project management skills.
• Excellent judgment, professionalism and tact, including maintaining confidentiality.
• Demonstrated ability to build, unite, and effectively lead a team.
• Superior oral and written communication skills.

Responsibilities

• Act as divisional office supervisor ensuring administrative and operational compliance with guidelines, policies, and internal controls.
• Coordinate the work of the divisional office with other governmental agencies, court units, the Bar, and the public; represent at meetings and court events.
• Act as office liaison with General Services Administration for office needs (heating, cooling, lighting, cleaning).
• Supervise divisional office staff: time and attendance, scheduling, assigning and reviewing work; evaluate performance.
• Oversee intake of documents and data quality; assist with electronic filing and records management.
• Manage office supplies and on-site financial functions; coordinate vendor relations.
• Oversee records maintenance, storage, release and certification of official records.
• Assist with HR activities including access card administration and onboarding.
• Coordinate updates to manuals, forms, and procedures; oversee special projects and events.
• Perform other duties as assigned.

Skills

Interpersonal skills

Relationship building

Organizational skills

Project management

Judgement and professionalism

Team leadership

Oral and written communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

CM/ECF

Zoom

Teams

Job description

U.S. Bankruptcy Court - Western District of Washington in Tacoma seeks a reliable Divisional Office Supervisor. The role oversees office administration, space, facilities, and HR support at the divisional office, with duties spanning case administration support and staff coordination.

The position requires strong interpersonal skills, supervisory experience, and the ability to liaison with headquarters. Office location is Tacoma, WA with regular reporting to Seattle as needed.