Divisional Controller

Vj Technologies; Bohemia (NY); On-site; USD 100,000 - 150,000; Full time

Job summary

VJ Technologies, Inc. is seeking a hands-on Divisional Controller in Bohemia, NY to manage financial reporting and accounting across multiple entities within the Industrial Systems segment. The role emphasizes project-based accounting, cash flow control, and budget oversight to support Sr. Management.

The ideal candidate has manufacturing sector experience, strong supervision, and deep ERP/MRP proficiency, including MS AX and MS Project. Travel to US facilities may be required.

Qualifications

• Degree in Finance, Accounting, or related discipline.
• Minimum five years in an accounting role for a manufacturing company with at least three years of supervisory or oversight responsibilities.
• Two years of project/cost accounting experience.
• Proficiency in the use of an ERP or MRP system.
• Thorough knowledge of standard contract terms and conditions.
• Capable of thriving in a fast paced, demanding environment with strong communication with customers, vendors, and employees at all levels.
• Able to quickly assess project status, control expenditures, and maintain positive cash flow and gross margins.
• MS Office Suite proficiency.
• Familiarity with MS AX ERP systems.
• Experience with government subcontracting.

Responsibilities

• Create and implement financial controls, procedures, and reporting requirements to ensure fiscal responsibility and alignment with Sr. Management directives.
• Collaborate with Project Management and Execution teams to establish and track project budgets, cash flow, schedules, and commercial terms.
• Ensure invoices are generated on time and tracked until payment is received.
• Recommend and implement updated client billing procedures to maintain positive divisional cash flow.
• Oversee accounts payable activities and ensure timely processing.
• Ensure project expenditures are processed per procedures, budgets, and schedules.
• Monitor project tasks, purchasing, and material control to meet schedule and budget.
• Manage subcontractors, fabricators, and vendors in line with budgets and contract requirements.
• Prepare weekly/monthly/quarterly/annual management reports on P&L, cash flow, budgets, and aging for AP/AR.
• Ensure compliance with FAR/DFAR and other government contractual requirements.
• Work with Sales pre-sale to understand scope and approve pricing and budgets.
• Communicate with Sales and Project Management on contracts, terms, and changes.
• Reconcile GL and balance sheet accounts to ensure accurate transactional flow.
• Optimize ERP (MS AX) usage and system administration.
• Manage inventory levels, perform quarterly physical audits, and report findings.
• Contribute to special projects for COO and potentially travel to sister facilities.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Divisional Controller

1st/Mid Lev Mngmnt Bohemia, NY, US

30+ days ago Requisition ID: 1238

Salary Range: $100,000.00 To $150,000.00 Annually

Divisional Controller

Hands-on accounting professional responsible for the accurate processing and reporting of all financial transactions carried out by multiple entities that make up the Industrial Systems business. Applying project-based accounting methodologies, the duties will include cash flow and accounts receivable management; budget development and oversight; approval of project-based expenditures; oversight of accounts payable activities; and generation of weekly/monthly/quarterly/ annual financial reports for management.

Job Description:

• Create and implement financial controls, procedures, and reporting requirements to ensure the Division always performs in a fiscally responsible manner and in sync with the goals, objectives, and directives of Sr. Management.
• Continuously work with Project Management and Project Execution team to establish and track project budgets, manage project cash flow, track project schedules, and ensure compliance with established commercial terms and conditions.
• Ensure all invoices are generated and submitted on time and track until payment is received.
• Establish procedures and make recommendations for optimizing client billing and ensuring maintenance of a positive cash flow at the Divisional level.
• Oversee accounts payable activities and ensure accurate and timely processing.
• Ensure all project-based expenditures are processed in accordance with established procedures and project budgets and schedules.
• Monitor project task completion as well as purchasing and material control activities to ensure accurate completion according to schedule and budget.
• Make certain the services of all project subcontractors, fabricators and vendors are retained in accordance with project budgets and schedule requirements and in compliance with all Company and customer operating guidelines, protocols, and contractual requirements.
• Prepare applicable weekly/monthly/quarterly/ annual reports for management on key Divisional and project-based criteria such as P&L, cash flow, performance against budgets and sales forecasts as well as accounts payable and accounts receivable aging.
• Ensure compliance with applicable customer and government contractual requirements, including applicable FAR and DFAR regulations.
• Work with sales team pre-sale to fully understand project scope and approve pricing and budget.
• Effectively communicate with Sales and Project Management regarding contract documents, commercial terms, and conditions, change orders and contract modifications.
• Monitor and reconcile applicable GL and balance sheet accounts and activities to ensure proper transactional flow and accurate recording at the project, GL and P&L level.
• Optimize use of the ERP (MS AX) system
• Manage inventory levels and valuations and conduct physical audits no less than once per quarter.
• Work on related special projects for Chief Operating Officer as applicable
• Potential travel to sister facilities within the US, India, China, and France.

• Degree in Finance, Accounting, or other related discipline
• Minimum five (5) years of experience in an accounting role for a manufacturing company with at least three (3) years of supervisory or oversight responsibilities.
• Two (2) years of project/cost accounting experience.
• Proficiency in the use of an ERP or MRP system
• Thorough knowledge of standard contract terms and conditions
• Capable of thriving in a fast paced, demanding environment, and effectively communicating with customers, vendors, and employees at all position levels.
• Must be able to quickly assess project status and take appropriate action to control expenditures, adhere to budgets, maintain a positive cash flow, and achieve desired gross margins.
• Skilled in MS Office Suite
• Well defined organizational and time management skills coupled with the ability to operate independently and apply problem-solving skills with minimal guidance by management.
• Familiarity with MS AX ERP systems
• Prior experience in a QA controlled design environment. (ISO 9000, NQA-1, or similar)
• Experience with MS Project
• Prior experience working for a Government subcontractor.

Physical & Mental Demands:

• Regularly required to sit, walk, bend and stand.
• Potential travel via air, rail, and car.
• Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
• Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment.
• Day to day responsibilities could require lifting and moving materials up to 25 pounds.
• Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner.

This job description is not all inclusive and is subject to change at any time.