Divisional Administrator II

Weill Cornell Medicine - Qatar; New York (NY); On-site; USD 140,000 - 167,000; Full time

Job summary

Weill Cornell Medicine - Qatar seeks an experienced administrator to plan, direct, and control the business affairs and administrative functions of one or more divisions within the department. You will participate in strategic planning and oversee the implementation of planning decisions.

The role includes managing HR activities, budgeting, grants management, faculty recruitment and credentialing, and ensuring compliance with institutional policies and procedures across divisions.

Qualifications

• Bachelor's degree in a related field.
• Approximately 5–8 years of administrative, supervisory and financial management experience.
• Experience with grants management and credentialing processes.

Responsibilities

• Participates in faculty recruitment; directs appointment and promotion processes; liaises with HR staff.
• Manages human resources activities: hiring, corrective actions, salary adjustments, new postings and replacements.
• Manages financial affairs including annual operating revenue/expenses, education funds, research awards and donations.
• Develops annual capital and operating budget; prepares revenue and cost projections; approves expenditures.
• Oversees the research enterprise and works with PIs to expand research profile.
• Oversees grants management pre- and post-award activities; ensures proper spending and timely reporting.
• Oversees clinical operations to ensure high-quality care and identifies revenue opportunities.
• Ensures policy and procedure compliance across division and department.

Skills

Organizational skills

Communication

Interpersonal skills

Computer skills

Education

Bachelor's Degree in related field

Tools

Databases

Spreadsheets

Word processing

Job description

Select how often (in days) to receive an alert:

Org Unit: Endocrinology Diabetes and Metabolism

Work Days:

Weekly Hours:35.00

Exemption Status:Exempt

Salary Range:$140,400.00-$167,200.00

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Plans, directs and controls the business affairs and administrative functions of one or more divisions of the department. Participates in the formulation of strategic planning and oversees the implementation of planning decisions.

Job Responsibilities

• Participates in the faculty recruitment process. Directs the academic appointment and promotion process and liaison with the departmental appointment staff . Ensures divisional compliance for all credentialing of physicians, NPs and PAs.
• Responsible for all Human Resources activities. Makes all final divisional decisions regarding hiring, corrective action plans, terminations, salary adjustments, promotions, new job postings and replacement positions. Liases with HR staff.
• Manages financial affairs with annual operating revenue and expenses which include Physician Organization professional fees, education funds, research and sponsored program awards, endowments, institutional support and donations.
• Develops capital and operating budget annually. Prepares revenue and cost projections and makes financial recommendations. As necessary, develops remedial action plans to avoid or ameliorate deficits. Approves all expenditures within the Division.
• Oversees and provides leadership to the research enterprise. Works closely with all PI’s to develop their research and expand the research profile of the Division.
• Acts as a resource in the area of grants management. Implements policies, procedures for pre-award grant activities. Oversees post award management ensuring appropariate spending of grant funds, timely submissions of grant reports to sponsors, etc.
• Oversees clinical operations to ensure that clinical practice site(s) operate(s) efficiently and delivers high quality of care. Identifies opportunities for revenue enhancement and implements same.
• Ensures consistent implementation of Divisional, Departmental and Institutional policies and procedures.
• Assists with administration of the ACGME clinical fellowship training program, preparing for site visits and providing necessary documentation. Oversees the coordination and administration of teaching programs for fellows, residents and medical students.
• Participates in planning and implementation of capital projects and facility maintenance. Updates the annual space survey, approves utilization of the space. Maintains and updates the annual equipment inventory reports. Coordinates relocation projects.

Education

• Bachelor's Degree in related field

Experience

Approximately 5-8 years of administrative, supervisory, and financial management, including grant management experience.

Knowledge, Skills and Abilities

• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated excellent organizational, oral and written communication skills.
• Effective interpersonal skills with strong service orientation towards faculty.
• Experience with computer systems and software (including databases, spreadsheets, and word processing).

Licenses and Certifications

Working Conditions/Physical Demands

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.