Division Manager – Primary Care

SIMEDHealth; Gainesville (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

SIMEDHealth in Gainesville, FL is seeking a Full-Time Division Manager for our Primary Care and First Care clinics. The role focuses on leading daily clinic operations, supervising staff, coordinating patient flow, and ensuring regulatory compliance to deliver quality care.

The Division Manager will train staff, manage scheduling and clinical workflows, and collaborate with providers to maintain high patient satisfaction and optimal clinic performance.

Qualifications

• AA/AS degree or higher (experience may substitute for education)
• 3-5 years minimum in a previous medical office or hospital setting.
• 3-5 years minimum in a supervisory role
• Previous experience in a leadership position.

Responsibilities

• Oversee the independent management of daily clinic operations.
• Directly supervise and evaluate clinic staff.
• Schedule employees and monitor PTO; ensure clinic is staffed for operation.
• Coordinate patient flow with providers and front/back office teams.
• Train staff and coordinate orientation for new hires.
• Ensure compliance with OSHA/CLIA/HIPAA and SIMEDHealth policies.
• Manage clinic supplies and budgeting; handle AR as needed.
• Oversee patient appointments and ensure schedules are full.
• Collaborate with other teams to resolve patient and operational issues.

Skills

Leadership

Supervisory experience

Staff development

Education

AA/AS degree or higher

Job description

Join our Patient-Focused team as a Full-Time Division Manager in our Gainesville, FL office!

SIMEDHealth is seeking an experienced Division Manager for our Primary Care and First Care clinics.

The Division Manager is responsible for the provision of quality services consistent with the philosophy, goals and objectives of SIMEDHealth. This includes guiding staff in the implementation of protocols and services, assuring performance consistent with SIMEDHealth’s quality and cost effectiveness standards, and developing marketing/liaison strategies to reach target population.

Qualified candidates should have:

• AA/AS degree or higher (experience may substitute for education)
• 3-5 years minimum in a previous medical office or hospital setting.
• 3-5 years minimum in a supervisory role
• Previous experience in a leadership position.

The following is a basic list of duties and functions which may be required of you in your position.

General Operations:

• Responsible for the independent management of daily clinic operations
• Responsible for directly supervising & evaluating clinic staff
• Schedule employees, monitor PTO, ensure clinic is staffed for operation
• Work directly with providers, front and back office staff to maintain a consistent patient flow.
• Responsible for training or coordinating training, and orientation for staff members.
• Shall be trained to fill in and be able perform all the functions of the positions you are supervising.
• Ensure compliance with OSHA/CLIA/HIPAA and provide training as needed.
• Ensure compliance with all SIMEDHealth policies, procedures and protocols as applicable.
• Delegate duties and assignments for positive clinic operations.
• Maintain petty cash, confirm and sign off on all daily batches. Follow appropriate AR Collection procedures.
• Interact with A/R as needed to resolve patient and insurance payment issues.
• Monitor Intergy to ensure tasks are being completed for patient care.
• Collaborate with members of the SIMEDHealth team to resolve patient and operational issues.
• Order clinic supplies as needed
• Attend meetings as required
• Ensuring clinic is prepared for daily operations (forms, supplies, etc.)
• Work with other member of the administrative team to develop policies and protocols for clinic operations.
• Overseeing patient appointments
• Make sure schedules are full for the following day.
• Assist with surgery scheduling as needed and monitor schedules to ensure that surgery schedules are full.
• Monitor the Medical Assistants and delegate tasks accordingly to ensure that patient care is being addressed appropriately at all times.
• Shall notify immediate supervisor in case of sickness, upcoming vacation, or personal days off work.

Other division specific duties may be assigned as needed

Administrative Requirements:

• Assist the SIMEDHealth Administrative team in the development and implementation of protocols and services that are consistent with SIMEDHealth’s philosophy, goals and objectives.
• Assess and assign staff and materials to carry out objectives in a manner that is consistent with SIMEDHealth’s standards for quality and cost effectiveness.
• Evaluate the achievement of protocols and service goals and adjust implementation strategy as needed.
• Monitor and improve staff performance via ongoing feedback, evaluation and discipline when necessary.
• Monitor and assist physician teams in the achievement of SIMEDHealth goals and objectives.
• Accept responsibility for the optimal performance of assigned clinics, services and divisions.
• Report & resolve conflicts in a manner consistent with SIMEDHealth principles including those established by Risk Management.
• Assist with development and recommendations of marketing strategies specific to the assigned market by analyzing market needs, composition, and SIMEDHealth’s abilities/strengths.
• Assist with implementation of marketing strategies for specific population segments, including potential for bilingual communication and materials.
• Represent SIMEDHealth to selected target markets personally by oral/written/visual presentation, gather feedback from those target markets, and apply that feedback to SIMEDHealth’s operational strategies.
• Alert Administrative Team when local market conditions arise that may pose an opportunity or challenge to SIMEDHealth’s success in this market.
• Observing patient and staff safety policies & procedures.
• Carry out duties and responsibilities as assigned by the Administrative Team.

This position requires on-site work due to the essential job functions, which include direct patient care and use of on-site medical equipment. Remote work is not available.

This list of duties if for your assistance but is in no way the extent of what you are expected to do. Duties may be added or changed. If more help is needed in other areas with other clinics, we expect full cooperation and assistance to reach our team goals.

SIMEDHealth is an equal opportunity employer. To learn more about SIMEDHealth, please visit SIMEDHealth.com.