Division Administrator, Pathology - BIDMC

Beth Israel Deaconess Medical Center, Inc.; United States; On-site; USD 47,000 - 88,000; Full time

Job summary

Beth Israel Lahey Health is seeking an organized administrative professional to support division operations in a busy hospital environment. The role emphasizes efficient office systems, data reporting, and cross-department coordination.

The ideal candidate will have 1-3 years of related experience, strong Microsoft Office skills, and the ability to train staff on policies. This on-site position offers opportunities to contribute to a large healthcare network.

Qualifications

• 1-3 years of related work experience required.
• Bachelor's degree preferred.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Plans and implements appropriate office systems and procedures to ensure a smooth and efficient flow of operations.
• Anticipates and resolves problems in division operations; acts as liaison and resource on division matters.
• Represents Division at meetings; trains new staff on division and hospital policies and procedures.
• Maintains meeting schedules; coordinates multi-department and external vendor meetings; prepares minutes as requested.
• Plans space, resources, equipment, phone, and other needs for new staff and division moves.
• Completes typing, reporting, mail, and filing for the Director; creates PowerPoint presentations as needed.
• Prepares monthly reports on operational and financial activities and analyzes data for trends and focus.
• Other duties as assigned by the department.

Skills

Organizational skills

Communication

Problem solving

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Essential Responsibilities:

1. Plans and implements appropriate office systems and procedures to ensure a smooth and efficient flow of operations.
2. Anticipates and resolves problems in division operations as they arise. Acts as a liaison and resource on matters related to the division and the organization. Interacts with all levels of personnel, including division leaders, physicians, staff, patients, visitors, and vendors in matters that may be complex, sensitive, and confidential.
3. Represents Division at meetings. Trains new staff on division and hospital policies and procedures.
4. Maintains meeting schedules, arranging multiple departments, hospital, and offsite interdisciplinary operational meetings as well as contacts with external vendors/customers.
5. Coordinates meetings and agendas; prepare minutes as requested. Plans space, resources, equipment, phone, and other needs for new staff and for division moves.
6. Completes typing, reporting, mail, and filing functions for the Director and division. Creates PowerPoint presentations as needed.
7. Prepares monthly reports on operational and financial activities and statistics. Analyzes reports, data, and volumes for trends with recommendations for priority focus.
8. Other duties as assigned by the department.

Required Qualifications:

• High School diploma or GED required.
• Bachelor's degree preferred.
• 1-3 years of related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:

Healthcare experience.

Pay Range:

$47,403.00 USD - $88,296.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives.

Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs.

Our culture promotes continuous learning, growth, innovation and a sense of belonging.

We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life.

While you're busy caring for and supporting our patients, we take care of you.