Division Administrator, Pathology - BIDMC

Beth Israel Lahey Health; Boston (MA); On-site; USD 47,000 - 88,000; Full time

Job summary

Beth Israel Lahey Health is seeking a capable administrative support professional to oversee and coordinate essential division operations. You will interact with division leaders, physicians, staff, patients, and vendors to ensure confidential, efficient execution of daily tasks.

The role includes training new staff, scheduling meetings, coordinating multiple departments, preparing minutes, and generating monthly operational and financial reports with insights to drive priorities.

Qualifications

• High School diploma or GED required; Bachelor's degree preferred.
• 1-3 years of related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based tools; ability to produce complex documents, analyze data and maintain databases.

Responsibilities

• Plans and implements office systems and procedures for smooth operations.
• Anticipates and resolves division operational problems; liaises with division and organizational leadership.

Skills

MS Office suite

Documentation

Communication

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Oversees, coordinates and performs administrative functions to support a division. Interacts with hospital/division administration, leadership, staff and external contactsat all levels.

Job Description:

Essential Responsibilities:

1. Plans and implements appropriate office systems and procedures to ensure a smooth and efficient flow of operations.
2. Anticipates and resolves problems in division operations as they arise. Acts as a liaison and resource on matters related to the division and the organization.

Interacts with all levels of personnel, including division leaders, physicians, staff, patients, visitors, and vendors in matters that may be complex, sensitive, and confidential.

1. Represents Division at meetings. Trains new staff on division and hospital policies and procedures.
2. Maintains meeting schedules, arranging multiple departments, hospital, and offsite interdisciplinary operational meetings as well as contacts with external vendors/customers.
3. Coordinates meetings and agendas; prepare minutes as requested. Plans space, resources, equipment, phone, and other needs for new staff and for division moves.
4. Completes typing, reporting, mail, and filing functions for the Director and division. Creates PowerPoint presentations as needed.
5. Prepares monthly reports on operational and financial activities and statistics. Analyzes reports, data, and volumes for trends with recommendations for priority focus.
6. Other duties as assigned by the department.

Required Qualifications:

High School diploma or GED required. Bachelor's degree preferred.

1-3 years of related work experience required.

Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:

• Healthcare experience.

Pay Range:

$47,403.00 USD - $88,296.00 USD

The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled