District Secretary / Administrative Assistant III

Jefferson County Fire Protection District No. 2; Quilcene (WA); On-site; USD 60,000 - 85,000; Full time

Job summary

Jefferson County Fire Protection District No. 2 dba Quilcene Fire Rescue is seeking a District Secretary / Administrative Assistant III to manage administrative, financial, governance, and reporting functions in support of the Fire Chief, District, and Board of Fire Commissioners.

Qualified applicants will have public-sector administration experience, familiarity with payroll, records management, and financial reporting, and a background in coordinating with governmental agencies.

Qualifications

• Bachelor's degree or minimum 4 years of relevant professional experience in admin/financial/government role.
• Valid Washington State driver's license.
• Ability to pass a criminal background check and driving record review.
• Proficiency with Microsoft Office and strong organizational and communication skills.

Responsibilities

• Manage payroll, financial administration, ambulance billing, personnel administration, Board support, and office operations.
• Assist the Fire Chief with budget preparation, annual reporting, and financial administration.
• Serve as the District's primary financial liaison with governmental agencies and prepare required reports and compliance filings.
• Maintain District records, public records requests, and Board of Fire Commissioners documentation.

Skills

Organizational skills

Communication skills

Confidentiality

Attention to detail

Education

Bachelor's degree or 4 years relevant experience

Tools

Microsoft Office

Springbrook Express

ESO RMS

Job description

Jefferson County Fire Protection District No. 2 dba Quilcene Fire Rescue is seeking a skilled, organized, and motivated professional to serve as District Secretary / Administrative Assistant III. Reporting directly to the Fire Chief, this position manages the administrative, financial, governance, and reporting functions that support the effective operation of the District and the Board of Fire Commissioners. Experience in public-sector administration, financial reporting, payroll, and records management is highly desirable. Familiarity with Springbrook Express and ESO RMS preferred.

Key Responsibilities

• Manage payroll, financial administration, ambulance billing, personnel administration, Board support, and office operations.
• Assist the Fire Chief with budget preparation, annual reporting, and financial administration.
• Serve as the District's primary financial liaison with governmental agencies and prepare required reports and compliance filings.
• Maintain District records, public records requests, and Board of Fire Commissioners documentation.

Required Qualifications

• Bachelor's degree or a minimum of four (4) years of relevant professional experience in a similar administrative, financial, or governmental role.
• Valid Washington State driver's license.
• Ability to pass a criminal background check and driving record review.
• Strong organizational, communication, and computer skills, including proficiency with Microsoft Office productivity software.
• Demonstrated ability to maintain confidentiality, manage competing priorities, and work independently.