District Operations and Grant/Compliance Specialist

HARRISBURG SD 7J; Harrisburg (OR); Hybrid; USD 29,000 - 43,000; Part time

Benefits offered by this job

Employer-paid health/dental/vision

PERS retirement contributions

Job summary

Harrisburg School District 7J is seeking a District Operations and Grant/Compliance Specialist to provide district-level support in grant writing, business office operations, testing coordination, and special projects. The role emphasizes independence, accuracy, and ability to manage multiple priorities on a part-time basis.

The position offers a flexible schedule (2-3 days per week) with a focus on confidentiality, compliance, and timely documentation.

Qualifications

• A college degree is not required; equivalent experience valued.
• Excellent attention to detail and accuracy in documents and data.
• Experience with bookkeeping, payroll, accounts payable/receivable is desirable.
• Experience in grant writing, grant administration, or compliance documentation is preferred.

Responsibilities

• Review, proofread, and edit district documents, reports, and procedures for accuracy and completeness.
• Research information, organize data, and prepare reports for administrative review.
• Provide business office support including payroll documentation and financial record maintenance.
• Process Medicaid claims accurately and timely, ensuring compliance with guidelines.
• Coordinate assessment schedules, logistics, staff communications, and required documentation.
• Research grant opportunities and assist with grant writing and submissions.
• Ensure reporting timelines and compliance with state/federal regulations.
• Maintain confidentiality and handle sensitive information.

Skills

Detail orientation

Written & verbal communication

Editing & proofreading

Organizational skills

Bookkeeping/payroll familiarity

Grant writing/administration

Regulatory/compliance knowledge

Collaborative teamwork

Tools

Microsoft Excel

Document management tools

Office apps

Spreadsheets

Job description

District Operations and Grant/Compliance Specialist

HARRISBURG SD 7J District Position - Harrisburg, Oregon Open in Google Maps

Job Details

Job ID: 5963196

Application Deadline: Posted until filled

Posted: Oct 16, 2026 7:00 AM (UTC)

Starting Date: To Be Determined

Job Description

EMPLOYMENT ANNOUNCEMENT

Harrisburg is located in the Mid-Willamette Valley between Eugene and Corvallis.

POSITION: District Operations and Grant/Compliance Specialist POSTING DATE: October 16, 2026

CLOSING DATE: Open Until Filled STARTING DATE: Upon hire

SALARY: $21.00 - $31.00 hourly

EMPLOYMENT TYPE: Part-Time - Confidential (2-3 days per week, with flexible hours)

JOB SUMMARY: Harrisburg School District is seeking a highly organized, detail-oriented, and dependable professional to provide district-level support in grant writing and management, business office operations, district testing coordination, and special projects. This position is ideal for someone who enjoys working independently, managing multiple priorities, solving problems, and ensuring that important details are accurate and complete. The successful candidate will bring strong organizational, analytical, communication, and proofreading skills, along with the ability to handle confidential information and meet established deadlines. The position offers a flexible, part-time schedule averaging three days per week. The district is looking for someone who takes initiative and is comfortable supporting a variety of district departments and projects as needs arise.

A college degree is not required. Equivalent experience and demonstrated skills will be valued.

Key Responsibilities:

• Review, proofread, and edit complex district documents, reports, applications, policies, and procedures for accuracy, consistency, formatting, grammar, and completeness.
• Research information, organize data, and prepare reports and materials for administrative review.
• Provide business office support, including accounts payable, accounts receivable, payroll documentation, financial record review, reconciliation, and maintenance of accurate financial records.
• Process and submit Medicaid claims accurately and timely, ensuring compliance with billing guidelines, payer requirements, and applicable privacy regulations.
• Coordinate assessment schedules, logistics, staff communications, procedures, and required documentation.
• Research grant opportunities and assist with preparing, writing, editing, and submitting grant applications.
• Manage reporting timelines and provide documentation to ensure compliance with state and federal regulations.
• Maintain confidentiality and accuracy.
• Handle sensitive financial, student, employee, and district information.
• Well-versed in FERPA and other related laws and regulations.
• Perform additional special projects and duties as assigned.

Desired Qualifications and Skills

• Exceptional attention to detail and commitment to accuracy, quality, and completeness.
• Strong written and verbal communication, editing, proofreading, and organizational skills.
• Experience or demonstrated ability in bookkeeping, payroll, accounts payable, accounts receivable, or related financial functions is highly desirable.
• Experience in grant writing, grant administration, or compliance documentation is preferred.
• Proficiency with common office applications, spreadsheets, and document management tools.
• Ability to manage multiple projects, prioritize competing deadlines, work independently, and follow assignments through to completion.
• Ability to learn and apply new systems, procedures, and regulatory requirements.
• Professional judgment, discretion, and the ability to maintain confidentiality when handling sensitive information.
• Ability to collaborate effectively with staff across departments.
• Experience in a school district, public agency, nonprofit organization, or business office is beneficial.

BENEFITS: Employer-paid insurance contributions to assist with health, dental, and vision premiums; employer-paid Basic Life and Accidental Death and Dismemberment (AD&D) insurance policies; two (2) days of personal leave; ten (10) days of sick leave; seven (7) paid holidays; and employer contributions to the Public Employees Retirement System (PERS). Applicable benefits will be prorated for the remainder of the school year based on the employee’s scheduled full-time equivalent (FTE).

EQUAL OPPORTUNITY EMPLOYER :

Qualified applicants receive consideration for employment without discrimination because of sex, marital status, race, color, creed, national origin, or the presence of a non-job-related handicap. Reasonable accommodations for the application and interview process will be provided upon request and as required by the Americans with Disabilities Act of 1990. Disabled persons may contact Steve Woods, Superintendent, at [phone] for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Relay at 1-800-835-2900

OTHER : A detailed job description is available for review and is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, effort, function, or working conditions associated with the Job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Position Type: Part Time

Salary: $21 to $31 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Tia Bodine , HR
• PO BOX 208
• Harrisburg, Oregon 97446
• Phone: [phone]
• Email: [e-mail]