District Grant Manager

State of Oregon; Salem (OR); On-site; USD 59,000 - 91,000; Full time

Job summary

Oregon Department of Education is seeking a District Grant Manager to join the Office of Education Innovation and Improvement. This permanent, full-time role sits within a hybrid work model, with onsite collaboration and remote work allowed as needed.

The position emphasizes monitoring grantee reporting, budgets, and program data, while providing technical assistance on reporting systems and grant requirements to district personnel.

Qualifications

• Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or related field with two years experience coordinating or administering a program OR five years of related experience.
• Experience coordinating or administering a program or equivalent combination of education and experience.

Responsibilities

• Monitor grantee reporting, budget expenditures, and program data to assess progress towards outcomes and adherence to requirements.
• Provide technical assistance to grantees and district personnel on reporting systems (e.g. grant management system, Smartsheet, dashboards) and grant requirements.
• Develop and refine operational guidelines, procedures, and internal monitoring systems for consistency across programs.
• Review and approve grantee plans, budgets, plan changes to ensure allowable use of funds and alignment with program requirements.

Skills

Analytical thinking

Written communication

Grant reporting

Budget monitoring

Data systems

Training methods

Education

Bachelor's degree in Business or Public Administration or related field

Tools

Smartsheet

Dashboards

Grant management system

Job description

We are seeking a District Grant Managers to join our Office of Education Innovation and Improvement at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU).

Classification: Program Analyst 2 Salary: $5,325 - $8,148 ($5,695 - $8,713 PERS) Type: Permanent, Full-Time, Non-Exmpt

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.

What you will do!

• Monitor grantee reporting, budget expenditures, and program data to assess progress towards outcomes and adherence to requirements.
• Provide technical assistance to grantees and district personnel on reporting systems (e.g. grant management system, Smartsheet, dashboards) and grant requirements.
• Develop and refine operational guidelines, procedures, and internal monitoring systems to ensure consistency across programs.
• Review and approve grantee plans, budgets, plan changes to ensure allowable use of funds and alignment with program requirements.

Minimum Qualifications (required)

• A Bachelor's Degree in Business or Public Administration, Behavioural or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and two years experience coordinating or administering a program OR Any combination of experience or education equivalent to five years of experience that typically supports the knowledge and skill requirements listed for the classification.

Preferred Skills & Knowledge (Desired Attributes)

• Identify complex problems and review related information to develop and evaluate options and implement solutions.
• Communicate effectively in writing for the needs of the audience.
• Automated data systems and associated software such as spreadsheets, word processing or information tracking data bases.
• Select and use training or instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Funding and grant sources related to the program area of assignment.

Agency Mission and Office Culture

The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world‑class, well‑rounded, and equitable education system. This position will be in the Office of Education Innovation and Improvement (EII) and will report directly to the Director of Grants Management and Monitoring. The Office has a primary charge of implementing the Student Investment Account of the Student Success Act, High School Success, Federal School Improvement through ESSA, Early Literacy Success, and various other programs through the Integrated Guidance issued in April2024. Equity is the driving vision behind the Student Success Act (HB3427). The Act makes significant investments in programs to support historically underserved students. Local and state level transparency and accountability are also embedded in the Act. The Office will be assigned additional duties and will integrate efforts across other ODE Offices and Divisions as they relate to aspects of the Student Success Act and other efforts to innovate and improve education in Oregon. The work of this office will impact local school districts, education service districts, professional associations, and other agencies involved in education programs in kindergarten through post‑secondary education. Staff members will work with a variety of state agencies and individuals on educational program planning, curriculum development, professional development for teachers and administrators and compliance with federal and state laws/regulations.

Benefits

Oregon Stateprovidesamazing benefits! Follow the link below to learn more:Oregon JobOpportunities :Benefits :State of OregonApplicationResources &Information:

Veteran Preference

Eligible veterans and Oregon National Guard servicemembers(current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visitVeterans Resources.

Pay Equity Notice

Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.

Hiring Authority and Sponsorship

Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.

Equal Opportunity Statement

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Future Vacancies

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Additional Information

The salary listed is the non‑PERS qualifying salary range. If the successful candidate isPERS qualifying, the salary range will reflect anadditional6.95%.

We are most interested in finding the best candidate for the job.

Come for a job. | Stay for a career. | Make a difference... for a lifetime! Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”