District Enrollment Clerk

Sylvania; Owenton (KY); On-site; USD 19,000 - 28,000; Full time

Job summary

Owen County Schools in Kentucky is seeking an Administrative Secretary to provide secretarial and administrative support for the Director of Student Services/DPP and the Superintendent. The role involves handling phone calls, greeting visitors, and performing routine office duties in a fast-paced district environment.

The position requires processing IC reports, data verification, data entry, enrollment tasks, and maintaining confidential information with discretion.

Qualifications

• High School Graduate or equivalent.
• Knowledge of administrative duties in the School District.
• Experience operating computer equipment and working with word processing and spreadsheet programs.
• Phone skills and etiquette.

Responsibilities

• Receive telephone calls and greet visitors to the Student Services/DPP office; direct calls as needed.
• Receive mail and route to Central Office or school personnel.
• Perform routine office duties for the Director of Student Services/DPP.
• Assist with IC reports and verification of data.
• Assist with student data entry into IC and other data tools.
• Support District Enrollment Clerk, DPP, and Student Service staff with reporting.
• Assist with online registration.
• Assist with preschool enrollment as needed.
• Maintain confidentiality of employee and student information.
• Maintain good attendance and avoid unscheduled absences.
• Perform other duties as assigned by Supervisor.

Skills

High School graduate

Administrative duties

Computer skills

Phone etiquette

Education

High School Graduate or equivalent

Tools

Word processing

Spreadsheet programs

Job description

OWEN COUNTY SCHOOLS

JOB DESCRIPTION: ADMINISTRATIVE SECRETARY

JOB CLASS CODE: 7762

MINIMUM QUALIFICATIONS:

• 1. High School Graduate or equivalent.
• 2. Knowledge of administrative duties in the School District.
• 3. Experience operating computer equipment and working with word processing and spreadsheet programs.
• 4. Phone skills and etiquette.

REPORTS TO

: Director of Student Services/DPP and Superintendent

JOB GOAL:

Perform a wide variety of specialized and responsible secretarial and administrative support duties for the Director of Student Services/DPP and Superintendent.

KNOWLEDGE OF:

• 1. Modern office practices, procedures and equipment
• 2. Record keeping and report writing techniques
• 3. Oral and written communication skills
• 4. Applicable sections of the Kentucky Administrative Regulations and other applicable laws and District policies and procedures
• 5. Interpersonal skills using tact, patience and courtesy
• 6. Telephone techniques and etiquette
• 7. Operation of a computer and variety of other office equipment

ABILITY TO:

• 1. Perform secretarial and administrative assistant duties
• 2. Read, interpret, apply and explain rules, regulations, policies and procedures
• 3. Work independently with little direction
• 4. Establish and maintain effective working relationships with others
• 5. Meet schedules and deadlines
• 6. Work confidentially with discretion
• 7. Communicate effectively both orally and in writing
• 8. Work efficiently with many interruptions
• 9. Maintain a variety of files, records and logs
• 10. Plan and organize work

PERFORMANCE RESPONSIBILITIES:

• 1. Receive telephone calls and greets all visitors to the Student Service and DPP office. Responds to inquiries made to the Student Services/DPP Office whenever possible. Directs calls to appropriate party.
• 2. Receive mail and route to appropriate Central Office and/or school personnel.
• 3. Perform routine office duties as needed for the Director of Students Services/DPP.
• 4. Assist with IC reports and verification of data.
• 5. Assist with student data entry into IC and other required data tools.
• 6. Provide support to District Enrollment Clerk, DPP, and Student Service Staff with reporting and report completion.
• 7. Assist with on-line registration.
• 8. Assist with preschool enrollment process as needed.
• 9. Maintain confidentiality of information regarding employees, individual students and their families.
• 10. Maintain acceptable personal attendance without repeated unexcused absences, tardiness, and absences without notification or abuse of sick leave.
• 11. Perform other duties as may be assigned by Supervisor.

TERMS OF EMPLOYMENT:

Hourly rate, number of hours and days per year set annually by the Board of Education.

EVALUATION:

Performance will be evaluated in accordance with the provisions of the Board's Policy on Evaluation of Personnel.