DISTRICT DIRECTOR - ACADEMIC PROCESS

City Colleges of Chicago; Chicago (IL); On-site; USD 80,000 - 95,000; Full time

Job summary

An established educational institution is seeking a District Director of Academic Process to enhance academic operations and faculty management. This role involves overseeing academic procedures, ensuring compliance with policies, and facilitating special projects that support faculty development. The ideal candidate will have a strong background in higher education administration, excellent communication skills, and a commitment to fostering an inclusive environment. Join a dynamic team dedicated to empowering students and promoting educational equity across Chicago.

Benefits

Health and Welfare Benefits

403(b) Investment Plans

457(b) Investment Plans

Pension Plan

Generous Vacation Days

Tuition Reimbursement

Qualifications

• 5 years of experience in higher education administration.
• Knowledge of compliance and academic policies.
• Ability to work in a diverse environment.

Responsibilities

• Manage academic processes and faculty actions.
• Collaborate with stakeholders on academic policies.
• Organize district-wide academic events.

Skills

Interpersonal Skills

Analytical Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Education

Bachelor's Degree

Master's Degree (Preferred)

Tools

Microsoft Office 365

Oracle PeopleSoft Campus Solutions

Job description

Since 1911, City Colleges of Chicago has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city. As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago.

PRIMARY OBJECTIVE

Reporting to the Executive Dir-Academic Affairs, the District Director-Academic Process manages and oversees academic processes, implementing and facilitating academic and faculty-focused procedures to ensure that appropriate controls and uniform standards are in place to provide consistency in the district-level review and approval of faculty personnel actions and other faculty-facing academic matters.

The District Director-Academic Process also manages and supports special projects and events such as faculty development week, recognition celebrations, and other events related to academic leaders. May provide project management support for new district level initiatives as they emerge. Performs related duties as required.

ESSENTIAL DUTIES

Academic Process

· Works closely with the AVC-Academic Systems Records and Policy to create and update district-wide academic process manuals and direction documents that provide district managers, college administrators, and other key stakeholders guidance on processes governing faculty and academic affairs as stipulated in CCC's Academic & Student Policy Manual.

· Works collaboratively with academic systems administrators and staff in the ongoing review of the Academic and Student Policy Manual.

· Provides administrative oversight of academic workflow and processes district-wide to ensure faculty personnel actions and faculty-facing academic matters comply with the CCC's Academic & Student Policy rules and policies.

· Prepares and reviews board reports and contracts as assigned by the Academic Affairs team.

· Streamlines and automates the management and operations of various academic process and procedures in collaboration with key stakeholders and utilizing technological resources.

· Oversees the operations of CCC's online bookstore, working with faculty and vendor to ensure the timely and efficient selection of course materials and the availability of textbooks and materials for purchase by students.

· Creates calendar and establishes maximum available slots for sabbaticals. Confirms qualifications and ensures appropriate documentation and compliance regarding sabbaticals and reinstatement.

· Reviews and verifies the completeness and accuracy of submitted documentation requesting approval of faculty personnel actions, including lane advancements, sabbaticals, promotions in rank, and other faculty transactions.

Liaison for College Academic Leaders and Faculty

· Works collaboratively with academic stakeholders to review faculty credential guidelines and minimum requirements to teach an academic discipline to ensure that Higher Learning Commission (HLC) standards are maintained. Maintains and updates CCC credential guidelines.

· Conducts audits of faculty files for adherence to CCC's credential policies and procedures.

· Participates in preparing college administrators for HLC accreditation site visits.

· Organizes and facilitates monthly district-wide meetings with key administrators and academic stakeholders. Prepares agenda, leads discussion topics, and assigns follow-up activities to staff and administrators as necessary.

· Provides guidance and works with college administrators to interpret and apply collective bargaining agreements representing full-time and part-time faculty and professional employees in academic areas.

· Work collaboratively with college administrators to review faculty course loads and ensure course overload requests comply with contractual requirements and collective bargaining agreements.

Special Projects

· Manages all aspects of district-wide academic events from planning to execution. Collaborates with team members to establish committees, reserve venues, and coordinate logistics, as directed by the Deputy Provost.

· Supports Academic Affairs team members with procurement processes by preparing documentation and managing contracts and board reports through internal systems. Works closely with ASA business office to track deadlines for annual purchases requiring contract renewals and board reports.

· May be assigned to lead or support special initiatives under the direction of the Deputy Provost.

REPORTING RELATIONSHIPS

Reports To Exec Director-Academic Affairs

Direct Supervision Book Store Manager

QUALIFICATIONS

· A Bachelor's degree from an accredited college or university required. Master’s degree in higher education, public affairs, or related field preferred.

· Five years of programmatic or administrative experience within a higher education administrative setting

· An equivalent combination of education and experience may be taken into consideration based on the applicant’s credentials

· Knowledge and/or work experience relating to processes and compliance in higher education desirable

· Experience working within a collective bargaining environment is desirable

· Familiarity with relational databases and student information systems (e.g., Oracle PeopleSoft Campus Solutions)

· Knowledge and understanding of academic and student policy and compliance issues that affect faculty personnel and the delivery of quality educational services

· Knowledge of shared governance as it relates to academic and student policy and compliance issues

• Excellent interpersonal, verbal, and written communication skills

• Strong organizational skills

• Strong analytical and problem-solving skills

• Ability to work within a culturally diverse environment

• Ability to exercise tact and diplomacy in handling sensitive situations

· Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook Teams)

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!

Salary Range: Starting at $80,717

Additional Information