District Court Administrative Assistant

Plymouth County District Attorney's Office; Brockton (MA); On-site; USD 36,000 - 48,000; Full time

Job summary

The Plymouth County District Attorney’s Office in Brockton, MA is seeking a District Court Administrative Assistant to provide clerical and administrative support across multiple District Court locations. You will develop and maintain files, interact with attorneys, law enforcement, court personnel and the public, and handle a wide range of responsibilities under supervision.

Requirements include at least two years of administrative experience, strong Word and Excel skills, excellent

Qualifications

• Minimum 2 years of full-time or equivalent administrative experience.
• Strong computer skills; proficiency in Microsoft Word and Excel.
• Excellent organizational skills with a strong attention to detail.
• Ability to meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality in handling sensitive matters.
• Diplomacy in dealing with professionals and the public.
• A sincere interest in public service and the criminal justice system.

Responsibilities

• Provide administrative, clerical, and general support to the District Court Assistant.
• Greet visitors, assess needs, and refer to appropriate staff.
• Provide reception coverage on a continual basis as needed.
• District Court DAMION case entry, updating and disposition.
• Answer, direct and respond to incoming calls.
• Photocopy, fax, scan, proofread and create documents.
• Storage and retrieval of files; manage mail flow.
• Type correspondence and summons witnesses and records.
• Provide backup administrative support to other locations when needed.
• Attend meetings and trainings; general office upkeep.
• Participate in projects as assigned by ADAs; perform other duties as requested.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Attention to detail

Communication skills

Time management

Confidentiality

Teamwork

Public service interest

Education

High school diploma or equivalent

Job description

POSITION TITLE: District Court Administrative Assistant STATUS: Non-Exempt

REPORTS TO: District Court Administrative Supervisor/Director of Administrative Services

SUPERVISES: N/A

SALARY: $42,016.00

Summary

Under the general supervision of the District Court Administrative Supervisor and Director of Administrative Services, will provide exceptional customer service, clerical and administrative support to the District Court locations. Will be responsible for developing, maintaining and updating files, records and databases. This position involves interaction with attorneys, law enforcement agencies, court personnel, state agencies and the public and involves a wide range of responsibilities.

Qualifications

• Must possess a minimum of 2 years of full-time or equivalent part-time administrative work experience
• Strong computer skills and proficiency in Microsoft Word and Excel
• Excellent organizational skills with a strong attention to detail
• Prioritize time sensitive matters and ensure all deadlines are met
• Strong written and verbal communication skills
• Ability to work in a fast-paced environment, prioritize effectively and meet deadlines
• Ability to maintain a high level of confidentiality and maturity in handling sensitive matters
• Diplomacy in dealing with professionals and members of the public
• A sincere interest in public service, the Criminal Justice System, the role of the prosecution and the work of the Plymouth County District Attorney’s Office
• Self-motivated individual who works well both independently and as part of a team
• Ability to maintain harmonious relationships with fellow employees and other government agencies
• Ability to work at any one of the Plymouth County District Attorney’s Office locations in Brockton, Plymouth, Wareham, and Hingham
• Always displays the utmost professional appearance
• High school diploma or equivalent required

Duties And Responsibilities

• Provide administrative, clerical, and general support to the District Court Assistant

District Attorneys and the entire office

• Greet visitors, assess their needs, and assist them or refer them to the appropriate staff
• Provide reception coverage on a continual basis or as back up depending on the needs of the office
• District Court DAMION case entry, updating and disposition
• Answer, direct and respond to incoming calls
• Photocopy, fax, scan, proofread and create documents
• Storage and retrieval of files
• Manage internal and external mail flow
• Type correspondence and summons witnesses and records
• Provide backup administrative support to other locations when needed
• Attend meetings and trainings as required
• General office upkeep
• Participate in projects as assigned by ADAs
• Perform any other duty that may be requested by the District Attorney or his designee

EEO STATEMENT:

The PCDAO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Internal and external applicants, as well as position incumbents, must be able to perform the essential core tasks either with or without the assistance of a reasonable accommodation (to be determined by the District Attorney’s Office on a case-by-case basis). If you believe you need a reasonable accommodation, please contact HR at [phone].

The Plymouth County District Attorney’s Office reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied Contract of Employment.