Administrative Assistant

Commonwealth of Massachusetts; Woburn (MA); On-site; USD 38,700 - 47,300; Full time

Job summary

A state government office in Woburn, Massachusetts is seeking a detail-oriented Administrative Assistant to provide critical administrative support to the Middlesex District Attorney's Office. The ideal candidate will demonstrate strong communication skills, manage varied responsibilities effortlessly, and represent the office with professionalism. This full-time position offers a salary of $43,000 annually and requires some familiarity with case management systems and Microsoft Office Suite.

Qualifications

• Ability to assess and address issues timely.
• Ability to work both independently and in a team.
• Proven ability to meet firm deadlines.

Responsibilities

• Data entry into the case management system.
• Create files and manage internal and external mail.
• Assist with communication of information.

Skills

Strong written and verbal communication skills

Ability to multi-task

Strong computer skills

Excellent organizational skills

Outstanding interpersonal skills

Tools

Microsoft Office Suite

DAMION case management system

Job description

Administrative Assistant (2300083P)

This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The support staff provides overall critical administrative support to Assistant District Attorneys and other professional staff of the Middlesex District Attorney's Office.

This is a great opportunity for a self‑motivated individual that enjoys being part of a fast‑paced office, is able to multi‑task, re‑prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the Middlesex District Attorney's Office in communications with other state and local agencies, exercise maturity, discretion and sound judgment when handling sensitive and confidential information, take initiative when appropriate, but also be able to take direction and meet deadlines.

Primary Responsibilities

• Data entry into case management system (DAMION)
• Create files, copy documents, manage internal and external mail flow
• Answer telephones, direct callers and visitors
• Manage daily schedule for individual(s) assigned to support
• Assist with communication of information and transfer of material internally and externally

Qualifications

Requirements:

• Strong written and verbal communication skills
• Ability to assess and address issues and matters in a timely fashion
• Ability to multi‑task, refocus and re‑prioritize in a high volume and fast‑paced environment
• Ability to work independently and as part of a team
• Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility
• Ability to accurately and timely manage and update data in an electronic case management system
• Excellent organizational and project completion skills, with a strong attention to detail
• Proven ability to meet firm deadlines
• Strong computer skills; proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook
• Outstanding interpersonal skills and professional workplace etiquette
• Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
• An understanding of the role of a modern prosecutor’s office within the criminal justice system and the community
• A sincere interest in the public sector and the work of the Middlesex District Attorney’s Office
• A valid driver’s license, as travel across Middlesex County may be required
• A background check is required

Preferred Qualifications:

• Prior experience working in a professional office environment
• Experience with the Commonwealth’s DAMION case management system
• Experience working with spreadsheets, proper formatting, data sorts & database queries

Primary Location

United States-Massachusetts-Woburn – 15 Commonwealth Ave

Job Category

Legal Services

Agency

Northern (Middlesex) DA

Schedule

Full‑time

Shift

Day

Job Posting Date

Mar 21, 2024, 6:12:08 PM

Number of Openings

2

Salary

$43,000.00 – $43,000.00 Yearly

If you have Diversity, Affidavit Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Colleen Flaherty - 781‑897‑8300