DISTRICT CLERK

Hispanic Alliance for Career Enhancement; Chicago (IL); On-site; USD 53,220 - 53,520; Full time

Job summary

The City of Chicago is seeking a District Clerk in the Chicago Department of Water Management. Two positions are available with a starting salary of $53,520 yearly.

Applications are accepted for the District Clerk role, which provides clerical, timekeeping, and customer service support to City operations. Under supervision, you will monitor timekeeping records, review payroll, generate reports, handle public inquiries, and maintain various files and service records.

Qualifications

• Two years of combined work experience performing clerical, customer service, inventory control, timekeeping, or personal computer work

Responsibilities

• Monitors automated timekeeping records and corrects incomplete entries
• Reviews payroll registers and handles inquiries about hours and vacation balances
• Generates timekeeping reports such as absenteeism and overtime for management
• Answer phones and provide information to the public, aldermanic offices and city personnel

Skills

Clerical

Timekeeping

Customer service

Job description

Description

BID/JOB ANNOUNCEMENT

DISTRICT CLERK

Chicago Department of Water Management

Number of Positions: 2

(Possible additional vacancies pending budget approval)

Starting Salary: $53,520 yearly

Applications for this position will be accepted until 11:59 pm CDT on 08/14/202 6

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the LABORERS INTERNATIONAL UNION OF NORTH AMERICA - LOCAL 1092 (BARGAINING UNIT #53).

Under supervision, perform a range of clerical, timekeeping, and customer service duties to support an organization's (e.g., district or central office, bureau) work operations, and perform related duties as required.

ESSENTIAL DUTIES

• Monitors automated timekeeping records to ensure proper recording of employee swipes; identifies incomplete time records and requests edit sheets; and data enters information from approved edit and time off forms to edit CATA records
• Reviews payroll registers to ensure records accurately reflect time worked and time off; sorts and distributes payroll checks; responds to employee inquiries on hours paid, vacation balances, and related payroll/timekeeping inquiries
• Generates various timekeeping reports from CATA, including absenteeism, overtime and time off reports as requested by management
• Answers phones and responds to inquiries from the general public, aldermanic offices and city personnel, providing information on the status of service requests, and routes calls
• Provides customer service, receiving and processing requests for services, scheduling appointments, taking complaints, and forwarding emergency service requests to supervisors
• Prepares basic reports and maintains office files; gathers data, organizes, distributes, mails, and files a variety of work records, including overtime and personnel forms, work activity sheets, productivity reports, and other work documents
• Performs data entry to maintain and update automated inventory control records, entering data from various source documents including supply and material requisitions and work orders
• Positions in Water Meter Operations, Department of Water Management, answer phones and provide customer service to clients with complaints or problems with water meters; schedule appointments for work crews to go out and inspect water meters; create service orders; and data-enter information to update records for new or upgraded meters (e.g., automated meter readers)
• Positions in Bureau of Operations and Distribution, Department of Water Management, work with Foreman, Assistant District Superintendents and/or District Superintendents as it relates to inputting data on work orders for repairs made to water and/or sewer infrastructure.

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: Various

Days: Various

Hours: Various

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

MINIMUM QUALIFICATIONS

Education, Training, and Experience

• Two years of combined work experience performing clerical, customer service, inventory control, timekeeping, or personal computer work

Licensure, Certification, or Other Qualifications

None

SELECTION REQUIREMENTS

This position requires bidders and applicants to complete a written test/ Skills assessment. Applicants who successfully apply for the position, receive a passing score, and meet the minimum qualifications will be hired in a lottery/random order. Bidders who receive a passing score on the test will be hired in seniority order according to the collective bargaining agreement.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required Employment/Hiring Plan provisions, federal, state, and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor