District Administrator

Insperity; San Diego (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Insperity is seeking a detail‑oriented Sales Administrator to support District Office operations. You will train staff on sales processes, ensure accurate closing packages, and maintain data integrity across systems.

The role involves coordinating travel, calendars, and expenses for sales leaders while supporting marketing and office workflows. Ideal candidates have strong CRM experience, proficiency with Salesforce and DocuSign, and a knack for meticulous data management—essential for

Qualifications

• Experience with sales processes and order documentation.
• Ability to audit closing sales packages for accuracy.
• Proficiency with CRM and document management systems.
• Strong data integrity and organization skills.

Responsibilities

• Train and support District Office personnel on sales processes and tech.
• Audit completed sales packages for accuracy before submittal.
• Maintain data quality by updating prospect data and ensuring accuracy.
• Coordinate travel, calendar, and expense reports for Sales leaders.
• Organize meetings and support technology setup.

Skills

Sales process

Data quality

Forecasting

Customer service

Office administration

Tools

Salesforce

DocuSign

Premier Pathway

AIMS

Job description

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

ESSENTIAL FUNCTIONS

Supporting the Sales Process

• Trains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process.
• Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy.
• Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking.
• Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date.
• Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated.
• Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration.

Assist District Manager Proficiency

• Manages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports. Creates and updates activity and pipeline reports.
• Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools.
• Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity’s expense guidelines.
• Assists with on-boarding and off-boarding of District Office personnel.
• Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations.

Office Management & Company Culture

• Identifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk.
• Manages District Office information and files according to corporate information governance and retention policies.
• Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment.
• Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations.
• Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed.

Corporate Citizenship

• Serves as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity’s mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested.

Insperity provides a reasonable compensation range for each posted role in accordance with applicable pay‑transparency laws. Actual compensation is influenced by a variety of job‑related factors, including skills, experience, and geographic location.

The compensation range for this position, representing the pay span across all locations where this role may be filled is

$54,890 - $62,450

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law, including criminal arrest and/or conviction records.