Distribution Specialist - PRN

Bryan Health; Lincoln (NE); On-site; USD 36,000 - 54,000; Full time

Job summary

Bryan Health in Lincoln, NE is seeking a Distribution Specialist to provide comprehensive inventory support for linens, medical and housekeeping supplies, patient equipment, and related mail handling. You will monitor stock, adjust par levels, coordinate vendor orders, input charges for billing, and ensure compliance with regulators.

The role requires attention to detail and strong communication. This is a full-time, on-site position with opportunities to contribute to efficient hospital

Qualifications

• Knowledge of general inventory principles and processes.
• Knowledge of computer hardware and software applicable to work.
• Skill in using handheld devices and wireless technology.
• Ability to prioritize work with minimal supervision.
• Strong written and verbal communication skills.
• Ability to maintain accurate documentation and billing records.

Responsibilities

• Conducts inventory and delivers linen, medical forms and housekeeping supplies to patient floors.
• Monitors stock rotation, expiration dates and compliance with regulations.
• Adjusts inventory levels and communicates changes with supervision.
• Restocks trays, carts and other clinical supply items.
• Maintains inventory documentation and resolves discrepancies.
• Initiates vendor orders for patient rental equipment and tracks delivery and billing.

Skills

Inventory management

Data entry

Organization

Communication

Attention to detail

Teamwork

Education

High school diploma or equivalent

Tools

Inventory software

Handheld devices

Billing systems

Job description

GENERAL SUMMARY

The Distribution Specialist provides comprehensive inventory support including linens, medical and housekeeping supplies, and patient equipment to all assigned areas. Sorts, distributes and prepares mail. Orders patient-specific rental equipment and enters patient charges.

PRINCIPAL JOB FUNCTIONS

1. Commits to the mission, vision, beliefs and consistently demonstrates our core values.
2. Conducts inventory, obtains and delivers linen, medical forms and housekeeping supplies to patient floors.
3. Monitors stock rotation, organization, and expiration dates of floor inventory to insure standardization and compliance with Federal and State regulatory agencies.
4. Adjusts inventory supply levels to meet customers' needs and coordinates/communicates changes with supervisory personnel.
5. Restocks various medical trays, caddies, totes and carts to support clinical functions in patient areas.
6. Maintains standardization of supplies, documentation of inventory, removes outdates, conducts equipment testing and stocks crash carts to ensure availability of supplies and equipment to clinical staff.
7. Communicates with all departments via telephone to fill requests and answer supply and distribution questions.
8. Utilizes inventory computer system to maintain accurate par level profiles and inventory counts; resolves inventory discrepancies.
9. Initiates vendor orders for patient rental equipment; coordinates delivery/pickup and documentation to insure proper billing.
10. Sorts, prepares and distributes incoming/outgoing and inter-departmental mail.
11. Maintains documentation for bulk, certified and related Medical Center mail.
12. Labels patient items to assist clinical staff in identifying charges for reimbursement purposes.
13. Collects soiled equipment and delivers to Sterile Processing.
14. Collects, validates and inputs patient charges to Medical Center database for billing purposes.
15. Routinely accesses locked storage areas (where drugs, IV solutions and contrast media are also stored) to obtain or stock supplies as pertinent to essential job functions in accordance with Medical Center procedures.
16. Provides assistance with employee orientation and training as requested by Distribution Supervisor.
17. Performs other related projects and duties as assigned.

(Essential Job functions are marked with an asterisk "*". Refer to the Job Description Guide for the definition of essential and non-essential job functions.) Attach Addendum for positions with slightly different roles or work-specific differences as needed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

1. Knowledge of general inventory principles, processes and procedures.
2. Knowledge of computer hardware equipment and software applications relevant to work functions.
3. Skill in the use of computer handhelds, wireless technology and standard communication devices.
4. Ability to prioritize work demands and work with minimal supervision.
5. Ability to communicate effectively both verbally and in writing.
6. Ability to practice proper body mechanics to ensure personal and customer/patient safety.
7. Ability to establish and maintain effective working relationships with all levels of personnel, medical staff, volunteer and ancillary departments.
8. Ability to safely operate all distribution equipment according to directions and departmental policy.
9. Ability to perform mathematical calculation to adjust inventory levels appropriately.
10. Ability to maintain regular and punctual attendance.

EDUCATION AND EXPERIENCE

High school diploma or equivalency required. Previous inventory experience preferred.