Distribution Services Production Assistant (On-site)

DePaul University; Chicago (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

DePaul University seeks a Distribution Services Production Assistant to manage daily operations in their Distribution Services department. Responsibilities include operating various machinery, producing quality materials, overseeing tracking numbers, assisting customers, and providing leadership support. A high school diploma is required, along with progress toward a degree and strong communication skills. Competitive hourly wage and excellent benefits offered, making this a great opportunity within a respected institution.

Benefits

Top choice medical, dental, and vision benefits

Retirement plan matching contribution of 10%

Tuition waivers for employees and dependents

Generous paid time off and holidays

Qualifications

• High school diploma required.
• Progress toward an undergraduate degree required.
• 1 year of management experience may substitute for degree.

Responsibilities

• Operate photocopy machines and other equipment to produce quality materials.
• Assist customers with departmental procedures and delivery times.
• Coordinate with management on jobs with critical due dates.

Skills

Communication skills

Management skills

Education

High school diploma

Progress toward an undergraduate degree

Tools

Excel

Access Database

Microsoft Word

Job description

The Highlights: The Distribution Services Production Assistant assists with the daily operations of the Distribution Services department. This position primarily operates copiers, binding machines, folder/inserter machines, postage machines, as well as other machines as required, and is expected to produce quality photocopied and bound material within time constraints. Additionally, the DSPA is responsible for the storage and upkeep of all Distribution Services tracking numbers and delivery information.

What You'll Do:

• Operate one or more photocopy machines along with other equipment such as a table-top folder, folder/inserter, and postage machines, producing a quality product in a timely manner. Inspect the final product and adjust equipment to ensure quality reproduction of materials. Neatly package all finished jobs and arrange for delivery.
• Operate digital address mailing printer and prepare mail according to USPS bulk mail standards.
• Assist customers in understanding departmental procedures, delivery times, and other services offered. Receive incoming jobs, code and enter all incoming jobs into database, and accurately log all information relative to the job request.
• Log all chargeback numbers related to USPS Business Reply Mail, USPS parcels and tracking numbers, and all UPS incoming and outgoing parcels.
• Coordinate with the Manager and Assistant Manager of Distribution Services on jobs with critical due dates and/or specialized requirements.
• Assist the Assistant Manager of Distribution Services in providing day-to-day supervision and leadership for all areas to ensure that all department goals are met.
• This position will act as a backup mail van delivery driver between campuses and the local Post Office stations on days when the primary driver is out of the office.
• Perform other projects and tasks as assigned by the Manager of Distribution Services.
• This position prices jobs for chargeback to departments.
  
  

What You'll Need:

• High school diploma required.
• Progress toward an undergraduate degree required.
• A minimum of 1 year of management experience may be substituted for the degree. Demonstrated management skills: the ability to direct staff and coordinate the flow of work.
• Excellent written and verbal communication skills needed to work with the students, staff and faculty of the University, as well as all related vendors.
• Valid US driver's license is required.
• Excel spreadsheet software (intermediate).
• Access database software (intermediate).
• Microsoft Word software (advanced).
• This position requires the ability to lift up to 50 pounds, go up and down stairs, and stand for extended periods of time.

The anticipated hiring range for this position is: $20.93 to $24.53 per hour. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.