Distribution Services Admin

pciservices; Rockford (IL); On-site; USD 27,000 - 31,000; Full time

Benefits offered by this job

Paid time off

Health insurance (dental & vision)

Flexible spending account

401(k)

Job summary

PCI Pharma Services is seeking a detail-oriented shipping coordinator in Rockford, IL to process shipment requests, verify information in the JDE system, and ensure proper documentation for order fulfillment. The role involves coordinating with couriers, managing paperwork, and tracking deliveries of international shipments.

Responsibilities include creating proforma invoices, maintaining shipping logs, generating monthly metrics, and supporting project managers with distribution tasks.

Qualifications

• Associate's Degree and/or 1–3 years related experience or training.
• Basic mathematical skills required.
• Ability to perform basic computer tasks and operate common computer programs.
• Minimum professional proficiency to participate in conversations and read standard items.
• Intermediate reasoning to follow written, oral, or diagram instructions and solve problems with several variables.

Responsibilities

• Process shipment requests by entering and verifying information into the JDE system.
• Ensure paperwork for shipment orders is included for proper pick and pack.
• Create proforma invoices if applicable and coordinate with couriers.
• Liaise with IVRS and external personnel for accurate shipment data.
• Follow-up on delivery confirmations and manage temperature monitoring devices.

Skills

Basic Math

Basic Computer Skills

Professional proficiency

Reasoning

Attention to detail

Education

Associate's Degree

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Job Description

JOB DESCRIPTION:

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process shipment requests by correctly entering and verifying all information into the JDE system
• Ensure that all necessary paperwork related to the shipment request has been included with the order sent to the floor for proper pick and pack of the materials.
• Creation of proforma invoices (if applicable) to the shipment.
• Liaise with the IVRS or other external personnel to ensure proper receipt of requests as well as correct information contained in the request to adequately process the shipment.
• Follow-up on delivery confirmation of shipments via the selected courier.
• Downloading and management of temperature monitoring devices.
• Communication between the distribution project manager and the warehouse, when required to solve issues and/or ensure expedited processing of shipments.
• Prepare monthly shipping reports and metrics as requested.
• Set up customer addresses for site shipments.
• Support the Distribution Project Manager or Distribution Services Manager with any project requirements.
• Ensure that all international paperwork related to the shipment request has been included with the order sent to the floor for proper shipment of the material.
• Management of proforma invoice templates.
• Management of the clinical bulk shipment log.
• Schedule pick-up of international shipments with the selected courier.
• Liaise with external personnel to ensure correct information contained on the proforma invoice to adequately process the shipment.
• Liaise with external personnel to obtain authorization for dispatch and confirmation of import permission
• Follow-up on delivery confirmation of international shipments via the selected courier.
• Prepare monthly metrics as requested.
• Assist with the preparation of monthly customer billing and invoicing

This position may require overtime and/or weekend work.

Knowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules.

Attendance to work is an essential function of this position

Performs other duties as assigned by Manager/Supervisor.

QUALIFICATIONS

Required

• Associate's Degree in a related field and/or 1-3 years related experience and/or training.
• Basic Mathematical Skills
• Basic Computer Skills: Ability to perform basic computer tasks and has the ability to operate common computer programs.
• Minimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in various conversations. Ability to read various types of standard items addressed to general readers.
• Intermediate Reasoning: Ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form. Ability to deal with problems that involve several concrete variables in standardized situations.

Preferred

• Ability to follow instructions and respond to management direction.
• Ability to identify and resolve problems in a timely manner.
• Ability to exhibit sound and accurate judgment.
• Ability to demonstrate attention to detail.

The hiring rate for this position is $19.96- $22.46 plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full‑time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).

#LI-DT1

Join us and be part of building the bridge between life changing therapies and patients. Let's talk future

Equal Employment Opportunity (EEO) Statement

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fai