Distribution Services Admin

PCI TRGR Penn Pharmaceutical Services Ltd; Rockford (IL); On-site; USD 27,000 - 31,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

Vision coverage

401(k) with company match

Paid time off

Flexible Spending Account

Job summary

PCI in Rockford, IL is seeking a Distribution Services Administrative professional to process shipment requests, manage paperwork, and coordinate with warehouse teams for proper pick-and-pack and invoicing.

You will work with JDE ERP, generate proforma invoices, track international shipments, prepare monthly shipping reports, and support billing. Associate's degree and 1–3 years experience preferred; strong attention to detail and basic math are essential.

Qualifications

• Associate's Degree in a related field and/or 1-3 years related experience and training.
• Basic mathematical and computer skills to perform standard tasks.
• Professional proficiency to participate effectively in conversations and read standard items.
• Ability to follow instructions, attention to detail and problem-solving ability.

Responsibilities

• Process shipment requests and verify information in JDE.
• Prepare required paperwork and ensure proper invoicing and packing.
• Liaise with external personnel to obtain shipment details and approvals.
• Schedule pickups and monitor delivery confirmations for international shipments.
• Prepare monthly shipping metrics and assist with billing procedures.

Skills

Basic Math

Basic Computer Skills

Professional Proficiency

Attention to detail

Problem solving

Education

Associate's Degree

Tools

JDE System

Microsoft Office

Job description

## Distribution Services AdminApplylocations: Rockford, IL, USAtime type: Full timeposted on: Posted Todayjob requisition id: JR119218Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.**We are PCI.**Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.Job Description**JOB DESCRIPTION:**The primary functions of this position are to process shipment requests from external or internal sources, ensuring that all appropriate paperwork has been completed and given to the warehouse team, and to maintain and process international paperwork associated to clinical distribution sales orders.**ESSENTIAL DUTIES AND RESPONSIBILITIES:*** Process shipment requests by correctly entering and verifying all information into the JDE system* Ensure that all necessary paperwork related to the shipment request has been included with the order sent to the floor for proper pick and pack of the materials.* Creation of proforma invoices (if applicable) to the shipment.* Liaise with the IVRS or other external personnel to ensure proper receipt of requests as well as correct information contained in the request to adequately process the shipment.* Follow-up on delivery confirmation of shipments via the selected courier.* Downloading and management of temperature monitoring devices.* Communication between the distribution project manager and the warehouse, when required to solve issues and/or ensure expedited processing of shipments.* Prepare monthly shipping reports and metrics as requested.* Set up customer addresses for site shipments.* Support the Distribution Project Manager or Distribution Services Manager with any project requirements.* Ensure that all international paperwork related to the shipment request has been included with the order sent to the floor for proper shipment of the material.* Management of proforma invoice templates.* Management of the clinical bulk shipment log.* Schedule pick-up of international shipments with the selected courier.* Liaise with external personnel to ensure correct information contained on the proforma invoice to adequately process the shipment.* Liaise with external personnel to obtain authorization for dispatch and confirmation of import permission* Follow-up on delivery confirmation of international shipments via the selected courier.* Prepare monthly metrics as requested.* Assist with the preparation of monthly customer billing and invoicing* This position may require overtime and/or weekend work.* Knowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules.* Attendance to work is an essential function of this position* Performs other duties as assigned by Manager/Supervisor.**QUALIFICATIONS:****Required:*** Associate's Degree in a related field and/or 1-3 years related experience and/or training.* Basic Mathematical Skills* Basic Computer Skills: Ability to perform basic computer tasks and has the ability to operate common computer programs.* Minimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in various conversations. Ability to read various types of standard items addressed to general readers.* Intermediate Reasoning: Ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form. Ability to deal with problems that involve several concrete variables in standardized situations.**Preferred:*** Ability to follow instructions and respond to management direction.* Ability to identify and resolve problems in a timely manner.* Ability to exhibit sound and accurate judgment.* Ability to demonstrate attention to detail.The hiring rate for this position is $19.96- $22.46 plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).