Distribution Customer Service Representative

NFI Industries; South Bend (IN); On-site; USD 26,000 - 32,000; Full time

Job summary

NFI Industries in South Bend, IN is seeking a Distribution Customer Service Representative to handle inquiries, process orders and deliveries, and coordinate with Shipping and Traffic teams to keep customers informed.

You will input orders, generate stock reports, maintain paperwork, and ensure accurate invoicing while delivering courteous, proactive service to customers. The role requires HS diploma, strong computer skills, and willingness to work varied shifts.

Qualifications

• HS diploma or equivalent required.
• Strong computer knowledge including MS Office.
• Basic typing and 10-key skills.
• Familiarity with UPS and FedEx shipping software.
• Excellent oral and written communication skills.

Responsibilities

• Interacts with customers by responding to inquiries and handling complaints
• Processes and inputs all customer orders
• Produces stock reports to check product availability
• Generates all required paperwork for customer work orders
• Coordinates last-minute shipping requests with Traffic and Operations
• Provides follow-up with other departments to meet service standards
• Ensures proper invoicing by verifying invoices
• Prepares shipping and tracing information for customers
• Maintains damage records and back order logs
• Communicates customer feedback to management
• Acts as liaison between warehouse and customers regarding invoicing and credits
• Oversees paperwork and maintains files
• Maintains current procedure manual with processing requirements

Skills

MS Office

Typing

10-key

Shipping software

Customer service

Communication

Office procedures

Extended hours

Education

HS diploma or equivalent

Tools

UPS shipping software

FedEx shipping software

Job description

Overview

The Distribution Customer Service Representative carries out all customer service activities such as responding to inquiries, processing orders and receipts and handling complaints in a prompt, courteous and effective manner. Other responsibilities include answering/routing telephone calls, greeting visitors, scheduling and other clerical duties as directed by Customer Service Supervisor or Office Manager.

Responsibilities

• Interacts in a good working relationship with customers by responding to all inquiries and complaints concerning work orders, invoices, shipments, inventory counts, etc. in a courteous and effective manner
• Processes and inputs all customer orders
• Produces stock reports to check for product availability
• Produces all related paperwork and necessary information required for customer work orders
• Coordinates special and last minute shipping requests with the Traffic and Operations Departments, expediting any order as necessary
• Provides follow up with other departments to ensure service standards are being met
• Assures proper invoicing of accounts by verifying computer generated invoices
• Prepares shipping and tracing information to customers as required
• Maintains damage records and back order logs
• Communicates customer feedback to management including any signs of dissatisfaction
• Acts as a liaison between the warehouse and the customer in administration of the accounts and between the office and customers regarding invoicing and credit changes
• Oversees all paperwork associated with orders and maintain the corresponding files
• Maintains current and accurate procedure manual, which details the processing requirements for each account

Qualifications

• HS diploma or equivalent required
• Strong computer knowledge including MS Office applications
• Basic typing skills
• Familiarity with 10-key
• Shipping software systems including UPS and Federal Express
• Excellent oral and written communication skills
• Excellent customer service skills
• Must be able to work in varying facility conditions.
• Ability and availability to work irregular or extended hours including nights, weekends and potentially holidays as needed

- Shift 1 (M-TH / 7a-5:30p) - $19/hour
- Shift 2 (M-TH / 6p-4:30a) - $20/hour
- Shift 3 (F-SU / 7a-7:30p) - $22/hour
- Shift 4 (F-SU / 7p-7:30a) - $23/hour

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.

Profit Center

PC-429