Distribution Center Office Coordinator

Crate & Barrel; Wilmer (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Crate & Barrel's Distribution Center seeks an organized Office Coordinator to streamline office operations, invoicing, and payroll timekeeping in the Wilmer, TX area. You will support crossdock activities and ensure accurate records and reporting across departments.

Ideal candidates bring strong typing, attention to detail, and excellent communication, with experience in Google Suite and basic English, ready to thrive in a fast-paced distribution center.

Qualifications

• Proficient at typing and basic computer operation.
• Strong attention to detail.
• Customer service approach.
• Excellent time management and ability to multitask in a fast-paced environment.
• Strong written and verbal communication skills.
• Basic English language proficiency.

Responsibilities

• Manages flow of office operations and procedures, including invoicing and payroll timekeeping.
• Reconciles payroll hours for temp and Crate associates and handles PM and operational reporting.
• Coordinates invoicing approval and submission with operations.
• Provides financial reporting and forecasting support.
• Compiles, organizes, and maintains records of business transactions.
• Coordinates with departments to ensure compliance with processes and paperwork.
• Maintains cleanliness and order of work areas.
• Rotates through departments to meet business demands.
• Participates in training on technology upgrades and new systems.
• Performs tasks assigned by leadership to meet productivity and quality goals.

Skills

typing

attention to detail

customer service

time management

multitask

training resources

loss prevention

communication skills

Google Suite

basic English

Education

High School Diploma or GED

Bachelor degree preferred

Tools

Google Suite

Job description

The Distribution Center Office Coordinator is an administrative professional responsible for managing office communications and facilitating key tasks and procedures including invoicing and assigned as timekeeper for payroll purposes, also generally supporting the distribution/crossdock operations.

A day in the life as a Distribution Center Office Coordinator...

• Manages flow of office operations and procedures, such as receiving process, bookkeeping, flow of correspondence, filing, requisition of supplies, and other clerical responsibilities, and ensures consistency.
• Assigned as timekeeper for payroll, and supports operations to ensure associates are paid properly.
• Reconciles payroll hours for temp and Crate associates and responsible for PM and other operational reporting requirements - including data entry and analysis.
• Partners with operations to complete invoicing approval and submission.
• Provides financial reporting and forecasting support.
• Compiles, organize, and maintain records of business transactions
• Coordinates with various departments within the company to ensure compliance with processes and paperwork
• Maintains cleanliness and order of work areas
• Rotates through different departments, as necessary, to meet the demands of the business
• Participates in ongoing training regarding technology upgrades and new systems applicable to the position
• Performs all job tasks assigned by the leadership staff to achieve and maintain daily productivity and quality goals

What you’ll bring to the table…

• Proficient at typing and basic computer operation
• Strong attention for detail
• Customer service approach
• Excellent time management skills and ability to complete daily tasks when faced with frequent interruptions
• Ability to prioritize and multitask in a fast paced and growing environment
• Possess a complete understanding of training and communication resources relevant to the position
• Maintains an awareness of loss prevention, security and safety following the guidelines as outlined in the Company Code of Conduct and Associate Policy manuals
• Strong written and verbal communication skills
• Proficient with Google Suite
• Basic English Language proficiency required

We’d love to hear from you if you have…

• A minimum of 3 years of related experience
• High School Diploma or GED equivalent. Bachelor degree is preferred