Distribution Center Administrative Coordinator

Action Staffing Co; Baltimore (MD); On-site; USD 38,000 - 48,000; Full time

Job summary

Action Staffing Co. in Baltimore, MD, is seeking a warehouse administration specialist who can keep information and shipments moving.

You will review overnight orders, prep paperwork for outbound shipments, and log into the Warehouse Management System (WMS) to validate inventory moves. You will answer calls, coordinate with the Warehouse Manager and floor leads, maintain organized records, support audits, and handle data entry and filing.

Qualifications

• High school diploma or equivalent.
• Experience in office administration or warehouse administration preferred.
• Familiarity with warehouse or inventory systems is a plus.
• Proficiency with Microsoft Office Suite and data entry systems.

Responsibilities

• Provide administrative support to the Warehouse Manager, coordinating information and follow-ups.
• Answer and direct inbound telephone calls and respond to inquiries with professional courtesy.
• Assist with shipping, receiving, and inventory control activities inside the warehouse.
• Prepare and process paperwork for daily warehouse orders and shipments, ensuring accuracy and completeness.
• Enter data and maintain accurate records within the Warehouse Management System (WMS).
• Coordinate and maintain filing systems, reports, and documentation for quick retrieval.
• Support warehouse personnel with administrative and operational tasks as needed.
• Help maintain organized office and warehouse records to support audits and reporting.

Job description

A day in this roleWhen the warehouse lights flip on, you’re the hub that keeps information—and product—moving. You greet the morning with a quick review of overnight orders, prep the paperwork for outbound shipments, and log into the Warehouse Management System (WMS) to validate inventory moves. A call comes in—you route it to the right team member and capture the details. Throughout the day, you partner with the Warehouse Manager and floor leads, tidy up files (digital and paper), and make sure every shipment and receipt is documented cleanly and on time.How you’ll contributeProvide administrative support to the Warehouse Manager, coordinating information and follow-ups.Answer and direct inbound telephone calls and respond to inquiries with professional courtesy.Assist with shipping, receiving, and inventory control activities inside the warehouse.Prepare and process paperwork for daily warehouse orders and shipments, ensuring accuracy and completeness.Enter data and maintain accurate records within the Warehouse Management System (WMS).Coordinate and maintain filing systems, reports, and documentation for quick retrieval.Support warehouse personnel with administrative and operational tasks as needed.Help maintain organized office and warehouse records to support audits and reporting.Take on additional clerical and office duties as assigned.What you’ll bringHigh school diploma or equivalent required.Previous experience in office administration, warehouse administration, or a related field preferred.Experience with warehouse or inventory systems is a plus.Proficiency with Microsoft Office Suite and data entry systems.Core proficienciesShipping/ReceivingData entryWarehouse Management System (WMS)WMSPhone callsIf you’re energized by organized records, precise documentation, and being the point person who keeps operations flowing, you’ll thrive in this position.