Dispute Resolution Specialist

Calumet Specialty Products Partners L.P.; Indianapolis (IN); On-site; USD 55,000 - 70,000; Full time

Job summary

Calumet Specialty Products Partners L.P. in Indianapolis is seeking a Dispute Resolution Specialist to oversee customer dispute processes, ensure billing accuracy, and collaborate with Sales, Plant personnel, Pricing, Transportation, Credit & Billing, and Quality.

The role emphasizes root cause analysis, creating credit/debit memos, managing dispute cases in SAP, and communicating resolutions to customers while advocating for continuous improvement.

Qualifications

• 3+ years of related customer support experience in a manufacturing or distribution environment.
• Proficient with Microsoft Office.
• Experience with SAP or similar ERP system.
• Ability to analyze data, determine root cause, and implement resolutions.

Responsibilities

• Create and investigate Dispute Cases in SAP Dispute Management for billing disputes.
• Identify root causes and preventative actions for customer disputes.
• Determine if credit or debit memos are needed as part of resolution.
• Create memos to correct billing and account irregularities.
• Enter internal and external complaints into Qooling and assign to leads for root cause and corrective action.
• Report completion of complaints to Sales and Leadership to communicate resolutions to customers.

Skills

Customer support

Data analysis

Communication

Problem solving

Education

College degree or equivalent

Tools

SAP

Microsoft Office

Job description

Who are we?

At Calumet we deliver innovative specialty products trusted by companies across the globe. We are the foundation to everyday essential products that help millions of people live and thrive. We are headquartered in Indianapolis and have numerous production locations in the US. We are customer focused and utilize our values of collaboration and entrepreneurship to grow the business. We offer a dynamic, high-performance environment where team members can have real input and impact on our business. If you're ready to roll up your sleeves, treat the business as if it is your own and add value accordingly, come see why we're Calumet Proud!

Purpose:

The Dispute Resolution Specialist will be responsible for various aspects of the customer dispute process and ensuring the highest level of accuracy is maintained on the customer accounts. This role will interact directly with Customer Service, Sales, Plant personnel, Pricing, Transportation, Credit & Billing, and Quality.

Key objectives and responsibilities:

• Responsible for creation and/or investigation of Dispute Cases within SAP Dispute Management for customer driven disputes pertaining to billing and account balance discrepancies
• Identify and determine root cause and preventative actions on customer disputes
• Determine if a credit memo and/or debit memo is needed as part of resolution
• Create credit memos and/or debit memos for the correction of customer billing and account irregularities
• Create debit memos to charge customers for various post shipment fees
• Enter internal & external complaints into Qooling system and assign to department leads for root cause, corrections, corrective action, and validation
• Report completion of complaints to Sales & Sales Leadership for the purpose of communicating resolution back to the customer
• Run and distribute various reports for Disputes, Complaints, and various post shipment billing
• Responsible for managing a shared email inbox to ensure that maximum efficiency is maintained
• Customer advocate bringing voice of customer insights for continual improvement
• Represent Calumet in a professional manner and create strong partnerships through exemplary customer support
• Provide administrative support to department as needed

Required education/experiences:

• 3+ years of related customer support experience in a manufacturing or distribution environment
• Proficient computer skills with demonstrated experience in Microsoft office
• Prior experience with SAP or similar ERP system
• Ability to analyze data, determine root cause, and resolution

Preferred education/experiences:

• 3+ years of business to business customer service experience
• College degree or equivalent work experience
• Computer savvy with strong technical skills
• Experience with lean techniques

Competencies:

• Highly organized with the ability to manage multiple projects and assignments in a rapidly changing environment while meeting critical deadlines
• Problem solver with ability to provide solutions
• Excellent interpersonal communication, both written and verbal
• Ability to prioritize tasks effectively
• Demonstration of Calumet Values - Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence

Salary and benefits commensurate with experience. We are an equal opportunity employer including disability and veteran and is committed to providing reasonable accommodations to individuals. If you require assistance or accommodation due to a disability, please contact our HR team at [e-mail]. Requests for accommodations will not impact hiring decisions, and all information provided will be kept confidential.

All offers of employment are conditioned upon successfully passing a drug test