Dispatcher Scheduler Administrator Admin Bookkeeping Focus

KC Mechanical; Colchester (VT); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Paid time off

Friendly office environment

Job summary

A growing local business in Vermont is seeking a full-time office administrator to organize technician schedules and manage customer communications. The ideal candidate will possess strong organizational skills, be adept at juggling priorities, and have some familiarity with QuickBooks. Join a supportive team where your contributions are valued and receive benefits including health insurance, paid time off, and a 401(k) plan with company match. This role is essential to maintaining smooth operations in a collaborative office environment.

Qualifications

• Enjoy staying organized and keeping things accurate.
• Can manage changing priorities calmly and efficiently.
• Comfortable working in a team-based, in-person office environment.

Responsibilities

• Organize, schedule, and maintain daily technician routes and service calls across Vermont.
• Handle early‑morning schedule adjustments and customer communications.
• Create dispatch tickets and maintain accurate service records.

Skills

Organizational skills

Time management

Communication skills

Proficiency in QuickBooks

Teamwork

Tools

QuickBooks

Job description

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off

KC Mechanical | Central & Northern Vermont (In-Person)

Schedule: Full-time, starting at 7:30 AM This role plays a key part in handling early-morning schedule adjustments and customer communications before technicians head into the field.

Do you enjoy keeping things organized, juggling details, and keeping an office running smoothly? If you like supporting a team, staying on top of schedules, and working with numbers from time to time, this role blends all of that into a fast-moving, people-focused position.

About KC Mechanical

KC Mechanical is a locally owned Vermont business specializing in the service, repair, installation, and preventive maintenance of commercial kitchen equipment. We work with restaurants, schools, healthcare facilities, and other commercial kitchens across Central and Northern Vermont to keep critical equipment running safely and reliably.

Our technicians service a wide range of hot-side and cold-side equipment, including ovens, ranges, dishwashers, refrigeration, walk‑ins, and ice machines. We take pride in doing things the right way, supporting our team, and providing dependable service our customers can count on.

KC Mechanical is growing, and we’re building a strong, collaborative office and field team to support that growth.

What You’ll Be Doing

• Organize, schedule, and maintain daily technician routes and service calls across Vermont
• Handle early‑morning schedule adjustments and customer communications
• Assign and adjust jobs based on priority, timing, location, technician skill set, and parts availability
• Track technician progress throughout the day and adjust schedules as needed
• Communicate with technicians and customers regarding arrival times, changes, and follow‑ups
• Create dispatch tickets and maintain accurate service records
• Assist with basic administrative and bookkeeping tasks, including
  • Invoicing support and customer payment processing
  • Accounts payable and accounts receivable assistance
  • Data entry and record reconciliation
  • Working within QuickBooks to help maintain accurate financial records (experience preferred)
• Support additional administrative projects as needed (vehicle maintenance tracking, seasonal tire changes, etc.)

You’re a Great Fit If You

• Enjoy staying organized and keeping things accurate
• Can manage changing priorities calmly and efficiently
• Are comfortable working in a team‑based, in‑person office environment
• Have experience with QuickBooks, bookkeeping, or AP/AR functions (preferred, not required)
• Are confident using computers, spreadsheets, and internal systems
• Enjoy learning new systems and helping the office run smoothly

Why Work at KC Mechanical

• Friendly, supportive, team‑oriented office environment
• Full‑time position with benefits, including:
  • Medical, Dental, and HRA
  • 401(k) with company match
  • Paid time off and paid holidays
  • Locally owned, growing Vermont business
  • A team that genuinely supports each other and has your back

Sound like your kind of pace? Let’s talk.