Dispatcher - Mon-Wed and Sat&Sun 10:00AM -6:30pm EST

UPS; Miami (FL); On-site; USD 22,000 - 30,000; Full time

Job summary

UPS in Miami is seeking a detail-oriented logistics coordinator to support import/export processes, documentation, and shipment tracking in a fast-paced environment.

You will use Excel and Outlook for communications and data tracking, learn the Maestro TMS, and help ensure compliance with labeling and GxP standards while supporting warehouse operations and global logistics teams.

Qualifications

• Strong experience with Microsoft Excel and MS Outlook is required.
• Experience with import documents and shipping procedures.
• Ability to maintain "zero-error" accuracy in a fast-paced environment.
• Experience with cold chain management or dry ice handling is a major plus.
• Flexibility with shift hours to meet Next Flight Out demands.
• Forklift certification is a plus.

Responsibilities

• Computer & Documentation: Utilize MS Outlook for constant communication with agents and Excel for tracking inventory and shipment data.
• Import/Export Coordination: Prepare and review shipping papers and import documentation in accordance with global guidelines.
• System Management: Learn and master our internal transportation system (Maestro) to update milestones, create flight plans, and enter data into the TMS.
• Tracking & Manifesting: Ensure all recovered shipments are scanned upon arrival, checked against the manifest for weight/piece count, and "Post-flighted" to confirm departure.
• Communication: Create pre-alerts for global agents and elevate any logistical concerns to senior leadership immediately.
• Warehouse Support: Handle dry ice safely, replenish shipments based on temperature needs, and maintain an organized, clean workspace.
• Compliance: Complete GxP documentation logs and ensure all labeling (weight, orientation, etc.) is 100% accurate.

Skills

Excel

Outlook

Logistics experience

Attention to detail

Cold chain

Shift flexibility

Forklift certified

Tools

Maestro

Job description

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market.

Main Duties And Responsibilities

• Computer & Documentation: Utilize MS Outlook for constant communication with agents and Excel for tracking inventory and shipment data.
• Import/Export Coordination: Prepare and review shipping papers and import documentation in accordance with global guidelines.
• System Management: Learn and master our internal transportation system (Maestro) to update milestones, create flight plans, and enter data into the TMS.
• Tracking & Manifesting: Ensure all recovered shipments are scanned upon arrival, checked against the manifest for weight/piece count, and "Post-flighted" to confirm departure.
• Communication: Create pre-alerts for global agents and elevate any logistical concerns to senior leadership immediately.
• Warehouse Support: Handle dry ice safely, replenish shipments based on temperature needs, and maintain an organized, clean workspace.
• Compliance: Complete GxP documentation logs and ensure all labeling (weight, orientation, etc.) is 100% accurate.

Required Skills & Qualifications

• Computer Proficiency: Strong experience with Microsoft Excel and MS Outlook is required.
• Logistics Background: Previous experience working with import documents and shipping procedures.
• Attention to Detail: Ability to maintain "zero-error" accuracy while working in a fast-paced environment.
• Cold Chain Knowledge: Experience with cold chain management or handling dry ice is a major plus.
• Flexibility: Ability to be flexible with shift hours to meet the "Next Flight Out" demands.
• Physical Requirements: Ability to assist in the recovery, unloading, and tendering of shipments to airlines (Forklift certification desired).
• Monday to Wednesday 10:00AM -6:30pm with 2 weekend days Saturday 09:00AM / Sunday 09:00AM-5:30pm

Employee Type

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.