Dispatcher

Blount Construction Company, Inc.; United States; Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Blount Construction Company, Inc. is seeking an experienced Dispatcher to coordinate daily freight movement with contract trucking firms and owner-operators.

You will assemble the right number of trucks each morning, assign and sequence loads, and keep drivers and customers informed throughout the day. The role emphasizes building a reliable carrier bench, negotiating daily capacity, and ensuring compliance with DOT rules and insurance requirements.

Qualifications

• High school diploma or GED required.
• 2+ years of dispatch, freight brokerage, or transportation coordination experience.
• Experience sourcing and dispatching third-party carriers or owner-operators.
• Knowledge of DOT regulations, hours of service, and carrier insurance/authority requirements.
• Proficiency with Haul Hub and Microsoft Office (Excel/Outlook).
• Strong verbal communication and relationship-building skills.
• Able to manage high volume of calls and priorities.

Responsibilities

• Review next day's load board, determine truck count, equipment type, and timing.
• Contact contract trucking companies/owner-operators to confirm commitments.
• Negotiate daily rates within limits and document terms.
• Maintain a rolling carrier bench to cover peak volume and last-minute additions.
• Escalate capacity shortfalls with proposed alternatives.
• Assign loads based on equipment, location, and requirements.
• Provide dispatch instructions, ETAs, and status updates.
• Sequence multi-stop runs to maximize productivity and minimize deadhead.
• Adjust daily plan in real time for early/late deliveries.
• Verify carrier setup: authority, insurance, signed agreements, W-9.
• Monitor insurance/authority expirations and compliance.
• Confirm CDL classifications for freight.
• Maintain records for all loads and carrier invoices.
• Track carrier performance metrics (on-time, no-show).
• Build relationships with contract carriers to secure capacity.

Skills

Negotiation

Carrier relations

Communication

Multitasking

Dispatch software

Education

High school diploma or GED

Tools

Haul Hub

Microsoft Office

Job description

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are seeking an experienced Dispatcher to coordinate daily freight movement using contract trucks sourced from third-party trucking companies and owner-operators. This role is responsible for securing the right number of trucks each morning, assigning and sequencing loads, keeping drivers and customers informed throughout the day, and resolving delays or shortages in real time.

Unlike a company-fleet dispatch role, success here depends on building and maintaining a deep bench of reliable contract carriers and negotiating daily capacity in a market where truck availability and rates change constantly.

Key Responsibilities

Daily Truck Procurement & Capacity Planning

• Review the next day's load board, work orders, and customer schedules to determine truck count, equipment type, and timing requirements.
• Contact contract trucking companies and owner-operators each to confirm truck commitments.
• Negotiate daily rates within approved limits and document all agreed terms before dispatch.
• Maintain a rolling carrier bench deep enough to cover peak volume, no-shows, and last-minute customer additions.
• Escalate capacity shortfalls early with proposed alternatives.

Load Assignment & Dispatch

• Assign loads to contract trucks based on equipment suitability, location, driver experience, customer requirements, and cost.
• Issue clear dispatch instructions covering pickup and delivery locations, times, contacts, site rules, PPE requirements, load specifications, and required paperwork.
• Sequence multi-stop and multi-turn runs to maximize truck productivity and minimize deadhead miles.
• Adjust the daily plan in real time as trucks run early, late, or out of service.

Carrier Compliance & Onboarding Support

• Verify that every carrier is properly set up before dispatch, including active operating authority, current certificate of insurance meeting company minimums, signed carrier agreement, and W-9.
• Monitor expiration dates on insurance and authority and prevent dispatch to any carrier out of compliance.
• Confirm drivers hold appropriate CDL class and endorsements for the assigned freight.

Communication & Customer Service

• Serve as the primary point of contact for contract drivers throughout the shift.
• Provide customers, plant personnel, and job sites with ETAs, delay notifications, and daily status updates.

Documentation & Administrative Support

• Enter and maintain accurate records in for every load, including carrier, rate, tonnage or units, times, and reference numbers.
• Collect, review, and route bills of lading, scale tickets, delivery receipts, and detention or accessorial documentation.
• Reconcile daily dispatch records against carrier invoices and support Accounts Payable in resolving rate and quantity discrepancies.
• Track and report carrier performance metrics such as on-time percentage, acceptance rate, and no-show rate.

Carrier Relationship Management

• Build long-term working relationships with contract trucking companies to secure priority access to capacity during tight markets.
• Communicate expectations clearly and address performance concerns directly and professionally.
• Identify and vet new carriers to expand available capacity.

Qualifications

• High school diploma or GED.
• 2+ years of dispatch, freight brokerage, or transportation coordination experience.
• Demonstrated experience sourcing and dispatching third-party carriers or owner-operators.
• Working knowledge of DOT regulations, hours of service, and carrier insurance and authority requirements.
• Proficiency with dispatch or transportation management software such as Haul Hub and Microsoft Office, particularly Excel and Outlook.
• Strong verbal communication skills and the ability to hold firm on commitments while maintaining good carrier relationships.
• Ability to manage a high volume of calls and competing priorities without losing accuracy.

Flexible work from home options available.