Dispatcher

Talentify; Chantilly (VA); On-site; USD 52,000 - 75,000; Full time

Job summary

MEI is seeking a Dispatcher to schedule and assign rigging crews and equipment in compliance with DOT regulations. You will assign crews to jobs, coordinate travel, and ensure maintenance of MEI and rental equipment.

The role requires at least two years of dispatching experience, strong communication and project management skills, and knowledge of export/import paperwork. You will use WrightPlan and ADP for labor and timekeeping, and participate in safety and training.

Qualifications

• High school diploma.
• Minimum two (2) years dispatching experience or comparable field.
• Excellent interpersonal, communication and project management skills.
• Knowledge of DOT regulations and customs requirements for export/import shipments.
• Valid and current driver’s license.

Responsibilities

• Plan, coordinate and schedule work crews and equipment to each job including travel, load time and non-job related projects and tasks.
• Assign and dispatch work crews every morning to job sites and yard projects based on customer and MEI requirements ensuring employees are assigned to job/projects in accordance with their skill set.
• Dispatch/assign equipment (MEI and rentals) and tools to crew per job requirements including scheduling of equipment repairs.
• Prepare, organize and distribute all required paperwork to appropriate groups related to the job, change orders, assignment of crew and equipment, safety, JHA’s and equipment repairs & inspections.
• Perform data entry into WrightPlan for labor and equipment.
• Review, edit and adjust labor hours in ADP, preparing final review and approval by manager.
• Update dispatch job board daily by adding and cancelling pending and confirmed jobs.
• Coordinate, track and schedule drop off and pick up of all equipment and rentals related to jobs.
• Provide direct supervision of driving and rigging crews to insure performance, safety and MEI standards are met.
• Communicate daily with job foreman and drivers for efficiency of scheduling and dispatch.
• Provide new hire orientation including safety, job and timekeeping & attendance requirements.

Skills

Interpersonal skills

Communication

Project management

Education

High school diploma

Tools

Microsoft Office

Job description

Position Summary:

The Dispatcher is responsible for the scheduling and assignment of rigging crews to jobs based on customer requirements and per Department of Transportation (DOT) regulations. Also responsible for ensuring rental and MEI owned equipment, and tools are assigned to crew per job requirements and scheduled for maintenance.

Essential Job Duties and Responsibilities:

• Plan, coordinate and schedule work crews and equipment to each job including travel, load time and non-job related projects and tasks.
• Manage paperwork related to daily export packing crew responsibilities.
• Assign and dispatch work crews every morning to job sites and yard projects based on customer and MEI requirements ensuring employees are assigned to job/projects in accordance with their skill set.
• Dispatch/assign equipment (MEI and rentals) and tools to crew per job requirements including scheduling of equipment repairs. Completion of all paperwork related to equipment maintenance, issues and repairs including the ordering of permits.
• Prepare, organize and distribute all required paperwork to appropriate groups (crew, accounting, operations management) related to the job, change orders, assignment of crew and equipment, safety, JHA’s (job hazard analysis) and equipment repairs & inspections.
• Perform data entry into software applications (WrightPlan) for labor and equipment.
• Review, edit and adjust labor hours in electronic timekeeping system (ADP), preparing final review and approval by manager.
• Update dispatch job board daily by adding and cancelling pending and confirmed jobs.
• Coordinate, track and schedule drop off and pick up of all equipment and rentals related to jobs, including equipment from other MRC locations.
• Provide direct supervision of driving and rigging crews to insure performance, safety and MEI standards are being met.
• Communicate daily with job foreman and drivers for efficiency of scheduling and dispatch.
• Provide new hire orientation to include safety, job and timekeeping & attendance requirements and expectations.

Minimum Qualifications (Experience, Skills, and Education):

• High school diploma.
• Minimum two (2) years proven dispatching experience or comparable field preferably within the rigging or transportation industry.
• Excellent interpersonal, communication and project management skills.
• Possess creative thinking and problem-solving skills.
• Ability to use Microsoft Office Applications.
• Ability to excel and adapt in a fast-paced environment.
• Knowledge of DOT regulations.
• Knowledge of customs requirements as it relates to export or import shipments.
• Valid and current driver’s license.

Physical Requirements and Working Conditions:

Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements:

Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by a Dispatcher and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

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