Dispatcher

Smart Care Equipment Solutions; Brooksville (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Smart Care is seeking a full-time Dispatcher to join our Brooksville, FL office. You will manage high-volume emails, answer calls, and create service tickets while dispatching technicians for service, installation, and maintenance.

Collaboration with parts, billing, and operations ensures timely, accurate work orders and customer satisfaction. The role is on-site, Monday–Friday, 8am–5pm, with the potential for on-call coverage.

Qualifications

• Proven ability to multitask in a fast-paced environment.
• Strong verbal and written communication skills.
• Experience navigating multiple computer systems and search tools.
• Proficient with Word, Excel and Outlook; data entry accuracy.

Responsibilities

• Monitor high-volume email inbox and distribute work orders.
• Answer inbound calls and assist customers with inquiries.
• Create service tickets for incoming work orders; dispatch technicians.
• Coordinate with parts and billing to ensure accurate service tickets.

Skills

Multitasking

Strong communication

Fast learner

Team player

Time management

Decision making under pressure

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data entry

Job description

Turbo Tech, a Smart Care company and a leading provider of espresso and coffee equipment and combi‑ovens service and sales, is looking for someone with a heart for people to join our team as a full‑time Dispatcher. Monday thru Friday between the hours of 8am and 5pm. This role will be on‑site at our office in Brooksville, Florida.

RESPONSIBILITIES:

• Monitor high volume email inbox for work orders from customers and distribute emails to appropriate email folder based on customer and service type
• Answer inbound phone calls and assist customers with inquiries
• Create service tickets for incoming work orders
• Dispatch technicians for service calls, installs and preventative maintenance services according to location and priority level
• Ensure proper checklists and paperwork are attached to service tickets for technicians to fill out per customer requirements
• Monitor the dispatch board throughout the day to schedule unassigned calls as technicians close out of calls
• Create quotes and email to customers for approval for follow‑up service calls
• Coordinate with parts department to order necessary parts for jobs and track when they arrive so service may be scheduled
• Communicate with customers regarding status of work orders via phone, email and through customer portals
• Work closely with billing department to ensure accuracy of service ticket information after final work is completed so that customers are billed correctly
• Work with ops manager, service managers and other dispatchers in scheduling service calls in order to maximize efficiency of technicians’ time, while ensuring customer satisfaction
• Monitor workflow status in dispatch software to ensure follow‑up calls are being done in a timely manner according to customer contracts and expectations
• Assist with emergency service requests by being a part of the evening and weekend on‑call rotation

REQUIREMENTS:

• Ability to multitask in a fast‑paced, ever changing environment
• Strong verbal & written communication skills
• Must be able to have multiple interruptions per day while maintaining focus and attention to detail
• Proven ability to navigate multiple computer systems, applications, and utilize search tools to find information
• Proficient in Microsoft (Word, Excel, & Outlook)
• Proficient in high‑volume alphanumeric data entry and verification into work orders
• Adaptable to change and good with technology
• Ability to retain new information and pick up on new processes and programs quickly
• Strong team player with a positive attitude
• Excellent time management skills
• Demonstrated ability to make sound decisions under pressure
• Ability to take initiative to make things happen
• Previous customer service experience required

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand‑alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is an Equal Employment Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [e-mail].

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand‑alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Our strong reputation and leading customer service stems from our high‑quality technician base, breadth of services and quick response times. We are OEM‑agnostic with the ability to service more than 10,000 types of equipment – giving you a valuable, single source provider to all your kitchen and refrigeration equipment needs. As we continue to build upon our foundation of world class technicians and national coverage, it is centered around how to better serve our broad range of customers – from grocery to restaurants, from corporate dining to hospitality, from large entertainment venues to higher education, from cold storage to convenience stores, from healthcare to casinos.