Dispatch Coordinator

McLane Company, Inc.; Hebron Estates (KY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

FSA/HSA

Company-paid life insurance

Vacation time

Sick leave accrual from day one

Paid holidays after 90 days

Pet insurance

Parental leave

Employee assistance programs

Discount programs

Tuition reimbursement

Job summary

McLane Company, Inc. is seeking a Dispatch Coordinator to manage driver dispatch operations in the Transportation Department. The role involves preparing records, updating schedules, verifying safety compliance, and communicating with customers and drivers on variances in delivery times.

The position requires a High School Diploma and experience with PeopleSoft or similar scheduling tools, plus proficiency in Windows tools. Training and benefits apply.

Qualifications

• High School Diploma required.
• Experience with PeopleSoft for driver scheduling preferred.
• Experience with Windows, Excel, Word, and Access required.
• Two years in a similar dispatch role preferred.
• Ability to read maps and understand distribution systems.
• Strong communication across levels and departments.
• Mathematical ability for scheduling accuracy.
• Understanding of dispatch processes and safety requirements.
• Proficiency in reading/writing English for task execution.

Responsibilities

• Prepare daily records and memos; maintain Driver Vehicle Inspection Reports filing.
• Process transportation pouches with route manifests, invoices, notices, maps and keys.
• Develop and update daily driver/ helper dispatch schedules.
• Ensure DOT hours-of-service compliance for drivers.
• Set daily tractor/trailer assignments for drivers.
• Verify roadworthiness; maintain tractor/trailer maintenance records.
• Call customers about variances in delivery times.
• Expedite driver manifests; highlight critical keys.
• Provide timely reports to supervisor as requested.
• Discuss dispatch issues with Driver Specialists, customers and managers.
• Meet physical demands of the role; perform other duties as needed.

Skills

Map reading

Distribution systems understanding

Communication

Mathematical ability

English reading/writing

Dispatch issues understanding

Safety compliance knowledge

Team coordination

Education

High School Diploma

Tools

PeopleSoft

Windows

Excel

Word

Access

Job description

Job Description - Dispatch Coordinator (JR111686)

Dispatch Coordinator - ( JR111686 )

Take your career further with McLane!

The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you'll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide.

The Dispatch Coordinator position is responsible for Driver dispatch operations in the Transportation Department.

Benefits you can count on:

• Pay rate: $21.00 per hour.
• Schedule: 3rd Shift - Sunday, Wednesday, Thursday, and Friday, 9:00pm start time.
• Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.
• Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.
• Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more!

What you’ll do as a Dispatch Coordinator:

• Prepare daily records and memos and maintain filing system for Driver Vehicle Inspection Reports.
• Complete transportation pouches including route manifests, invoices, special customer notifications, maps and stores keys for drivers.
• Develop and update driver and helper dispatch schedule daily.
• Understand DOT hours of service and ensure driver compliance.
• Set up daily tractor/trailer assignment for drivers.
• Verify roadworthiness and keep maintenance records for tractors and trailers.
• Call customers to inform them of variances in delivery times.
• Expedite driver manifests and highlight keys.
• Provide timely reports to immediate supervisor as requested.
• Possess very strong interpersonal skills and be able to discuss dispatch issues with Driver Specialists, Customers and managers.
• Meet this position’s physical demands.
• Other duties may be assigned.

Qualifications you’ll bring as a Dispatch Coordinator Teammate:

• High School Diploma.
• Knowledge of mainframe computer software (PeopleSoft) relating to record keeping/scheduling for drivers and helpers.
• Preferred experience in Windows environment and on Excel, Microsoft Word, and Access programs; or similarprograms.
• Have 2 years in similar function (preferred).
• Map reading abilities.
• Understanding of distribution systems.
• Ability to communicate in various methods with different levels.
• Mathematical ability for maintaining schedules.
• Understanding of dispatch issues and procedures.
• This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.
  

Fit the following? We want you here!

• Safety-focused
• Reliable
• Adaptable
• Dedicated

Moving America forward — together.

We’ve been forging our path as a leader in the distribution industry since 1894. Building an expansive nationwide network of team members for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture.

Candidates may be subject to a background check and drug screen, in accordance with applicable laws.

All applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.