DiscoverWorks Regional Implementation Coordinator

Northeast Washington Educational Service District 101; Washington; On-site; USD 65,000 - 90,000; Full time

Job summary

Northeast Washington Educational Service District 101 is seeking a Regional Implementation Coordinator to serve as the primary contact for DiscoverWorks applicants and grantees. The role supports recruitment, program delivery, and closeout, guiding grantees through statewide requirements within local contexts.

The position is grant-funded for two years with potential continuation based on funding. It involves collaboration with school districts, community organizations, and ESD staff to ensure

Qualifications

• Bachelor's degree in related field is required.
• Experience coordinating grants or educational programs is preferred.
• Ability to analyze program activities and maintain accurate records.

Responsibilities

• Serve as primary regional contact for applicants and grantees.
• Coordinate grant processes from recruitment through program closeout.
• Monitor readiness, milestones, and compliance with statewide requirements.

Skills

Office software

Project planning

Program analysis

Stakeholder communication

Records management

Public speaking

Policy interpretation

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

The DiscoverWorks Washington program is a free, full-day summer academic and enrichment initiative for rising first- through ninth-grade students. Funded by the Ballmer Group and coordinated by the educational service districts, it blends daily reading and math instruction with hand-on activities, free meals, and field trips.

The job of DiscoverWorks regional implementation coordinator is done for the purpose of serving as the primary regional point of contact for DiscoverWorks applicants and grantees, providing frontline implementation support from recruitment and application through program delivery and closeout, helping grantees navigate common statewide requirements within local operating contexts, coordinating the broader ESD infrastructure needed for success, and escalating issues requiring program-wide decisions or specialized expertise.

This position is grant-funded for two years, with the possibility of continuation contingent upon future funding.

• Collaborates with others (e.g., ESD personnel, school district personnel, community organizations, etc.) for the purpose of a coherent support system, statewide guidance, use of common tools, accurate regional documentation, and feedback cycles to support implementation.
• Supports full-cycle grant application processes through launch and recruitment, application review and selection, and grantee onboarding and readiness.
• Directs and monitors required program evaluation elements for the purpose of assessing program effectiveness by ensuring grantees understand requirements and supporting the external evaluator with data-sharing processes, participation logistics, and regional contexts.
• Distributes a variety of written materials (e.g., reports, templates, budgets, newsletter, etc.) for the purpose of documenting and communicating program expectations, budget requirements, key milestones, and shared learning opportunities.
• Provides direct application coaching to grantees, including support in developing complete, realistic, and compliant budgets and implementation plans in all phases of the application process through program launch, surfacing gaps or barriers and engaging in rounds of feedback to strengthen submission.
• Directs long- and short-range planning on sharing program expectations and requirements for the purpose of coordinating regional shared learning, in-person support, and connections to specialized project expertise; escalates issues requiring program interpretation, exceptions, or technical resolution.
• Monitors regional readiness and key milestones, identifies barriers early, and provides direct support to grantees that are off track for the purpose of helping grantees translate statewide requirements into workable local plans, including enrollment, attendance, staffing, schedules, training, materials, assessments/rostering, and reporting readiness.
• Participates in statewide/regional implementation meetings for the purpose of maintaining timely communication with grantees and project partners, current and accurate grantee information, documentation, and status tracking within agreed statewide systems.
• Reviews budgets and financial documentation at key points in the program cycle, including application, enrollment adjustments, and closeout, and elevates material compliance or fiscal concerns as needed for the purpose of coordinating with fiscal and project partners on closeout, final payment readiness, required documentation, and unresolved grantee issues.
• Tracks completion of required grant-management documentation, including contracts, data-sharing/privacy agreements, claim/attestation forms, expenditure reports, and payment readiness.
• Conducts and coordinates site visits to provide support, understand implementation conditions, identify successful practices, and inform statewide learning, as well as support regional/site-level logistics for visits involving program, evaluation, communications, leadership, or funder partners to minimize duplication and burden on grantees.
• Responds to a wide variety of inquiries from ESD staff, and school district personnel, general public, school districts, and other professional organizations for the purpose of resolving problems, providing information, and/or referring to appropriate personnel.
• Performs related duties as assigned. Associated duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

SKILLS

are required to perform single, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include:

• operating standard office equipment including using pertinent software applications,
• planning and managing projects and programs,
• analyzing program activities and regulatory compliance,
• developing and maintaining effective working relationships,
• preparing and maintaining accurate records,
• utilizing excellent written and oral communication skills, including public speaking,
• developing and implementing recommendations.

KNOWLEDGE

is required to perform basic math, read technical information, compose a variety of documents, facilitate group discussions, and analyze situations to define issues and draw conclusions.

Specific knowledge required to satisfactorily perform the functions of the job includes:

• knowledge of public school district systems, grant-funded program implementation, and regional education support,
• knowledge of grant administration, budgeting, contracting, invoicing, expenditure reporting, compliance, and closeout processes.

ABILITY

is required to schedule activities, meetings, and events, gather, collate, and classify data, and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances and work with data utilizing defined but different processes. Ability is also required to work with a diversity of individuals and groups and work with a variety of data. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines.

Specific abilities required to satisfactorily perform the functions of the job include:

• working with detailed information and data,
• translating complex programmatic and fiscal requirements into clear, actionable guidance responsive to local conditions,
• employing critical thinking and sound judgment in decision-making,
• responding to requests accurately and in a timely manner,
• taking individual initiative and accepting responsibility and accountability for actions,
• managing time effectively and prioritizing tasks to meet goals and deadlines,
• managing projects independently,
• adapting to changing work priorities,
• producing quality work under pressure,
• maintaining confidentiality,
• understanding and responding appropriately to verbal information,
• communicating effectively with diverse groups in a nonjudgmental manner,
• working effectively as part of a team,
• demonstrating patience and a sense of humor,
• working flexible hours, possibly some evenings and weekends,
• traveling throughout the NEWSD region, and
• having regular and reliable attendance and punctuality.

Responsibility

Responsibilities include working under limited supervision following standardized practices and methods, leading, guiding, and coordinating others, and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is continual opportunity to impact the agency’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and 30% standing. The job is performed under a generally hazard-free environment.

Experience

Job-related experience with increasing levels of responsibility is required.

Education

Bachelor’s degree in related field.

Clearances

WSP/FBI criminal history background clearance (at employee’s expense).

Certificates/Licenses

Hold and maintain a valid driver license, reliable transportation, and required auto insurance.

To be considered for this position, the following documents must be submitted. Incomplete applications will not be screened.

• Online application
• Cover Letter
• Resume
• One professional letter of recommendation
• Transcripts
• Any applicable certification/licensure

NEWESD 101 is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, creed, religion, color, age, national origin, sexual orientation, gender expression or identity, veteran or military status, disability, or the use of a trained guide dog or service animal in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. NEWESD 101 complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the human services office. *ADA, affirm ... *504 Officer – Darren Nelson, 509.789.3539*