Disbursement Associate

TransWork; New York (NY); Hybrid; USD 93,000 - 113,000; Full time

Benefits offered by this job

Hybrid work model

Benefits package

Generous time off

Parental leave policy

Job summary

The Ford Foundation in New York is seeking a Finance Operations Specialist to manage payment execution, global disbursements, and expense processing. The role requires coordinating domestic and international transfers, payroll, and bank reconciliations in Workday and Concur.

You will contribute to ensuring accuracy, regulatory compliance, and timely reporting while collaborating with overseas offices and internal partners in a hybrid work environment.

Qualifications

• Bachelor's degree in Finance or Business Administration or equivalent experience.
• 4+ years in relevant work experience, including global banking operations and expense management.
• Strong proficiency with Google Workspace and Microsoft Office.
• Ability to work independently, manage small projects and maintain attention to detail.
• Excellent interpersonal and communication skills for global collaboration.

Responsibilities

• Validate and initiate ACH, wire transfers (SWIFT), and USD payroll for overseas staff.
• Perform daily and monthly bank reconciliations, including overseas accounts.
• Identify and resolve payment instruction issues, discrepancies, and vendor queries.
• Record daily bank activities, update exchange rates, and prepare GL batches.
• Assist overseas offices with supplier, payroll, and tax questions.
• Review and post Concur expense reports; ensure GL coding accuracy.

Skills

Office tools proficiency

Independent work

Problem solving

Communication skills

Accountability & teamwork

Education

Bachelor's degree in Finance or Business Administration

Tools

Workday

Concur

Job description

How You Will Contribute

Payment Execution & Global Disbursements

How You Will Contribute

Payment Execution & Global Disbursements

Validate and initiate domestic and international ACH, wire transfers (via SWIFT in both foreign currency and USD), paper checks, and prepare manual USD payroll for relevant overseas staff.

Perform daily transaction and grant reconciliations, alongside monthly bank reconciliations in Workday (including Social bond cash accounts).

Identify, investigate, and correct issues regarding incomplete payment instructions, statement discrepancies, vendor queries, and payment returns.

Deposit cash receipts, create supporting documentation, and monitor overseas cash reserves to ensure proper usage.

Assist overseas offices with investigating and resolving supplier, payroll, and statutory payment questions

Record daily bank activities, update exchange rates, and prepare general ledger batches.

Identify and help resolve issues relating to the general ledger integration with Banking and Expense Report systems.

Expense Reimbursements

Review corporate card, third-party, and exception expense reports in Concur to ensure policy compliance, completeness, and accurate general ledger coding.

Process out-of-pocket staff reimbursements for all staff.

Post Concur expense batches to Workday, and prepare reclassification batches for manager review.

Ensure integration and data transfer from expense report system to general ledger is accurate. Work collaboratively with IT to resolve any issues.

Provide ongoing expense reporting and corporate card policy training for new and existing staff.

Corporate Card Administration

Maintain accurate cardholder account databases for active employees in New York and overseas regional offices.

Process requests for new corporate cards and promptly close accounts that are no longer needed.

Serve as the key point of contact to assist cardholders with resolving account issues and potential fraud.

Insurance Support

Assist management with gathering organizational inventory data from overseas offices for annual insurance renewals.

Support regional offices with collecting details and reporting information for potential insurance claims.

What You Will Need

Bachelor's degree in Finance or Business Administration, or relevant and equivalent experience.

A minimum of 4 years of relevant work experience, with 3 years working in global banking operations and expense management.

Strong proficiency in standard office productivity tools, including Google Workspace and Microsoft Office Suites (spreadsheets, documents, presentations)

Demonstrated ability to work independently, manage small projects, prioritize competing demands, and maintain high attention to detail.

Proven problem-solving skills using judgment, precedent, and analytical thinking to resolve complex transaction and system discrepancies.

Excellent interpersonal and communication skills to collaborate effectively with internal global staff and external partners.

A commitment to accountability, teamwork, and aligning individual work with organizational objectives and core values.

Helpful But Not Required

Experience with enterprise systems like Workday and Concur.

Physical Demands

This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact, [e-mail].

SALARY: The Ford Foundation is committed to salary transparency. The salary for this position is $103,000. A candidate’s relevant experience and our commitment to internal equity determine the final offer. We review global compensation regularly to ensure market competitiveness and equity. The hiring range for this position has been carefully crafted to align with the market.

LOCATION: This position is based in the foundation’s New York office. We operate in a hybrid model and require staff to be in the office three days per week.

WORK AUTHORIZATION: This position is not eligible for employment visa sponsorship now or in the future. All candidates must be legally authorized to work in the United States.

Employment Type

This is a permanent position.

WORKING AT FORD

Commitment to creating a culture where everyone feels respected

A hybrid working model and flexible work arrangement policies offer colleagues the opportunity to engage in meaningful ways and the space to maintain a healthy work-life balance

Professional development and ample opportunities to build your expertise and expand your network

Comprehensive benefits package designed for your well-being and work-life needs, including medical, dental, and vision benefits effective on your first day

Generous time off, including personal, vacation, sick, extended holiday time off, and wellness days

Generous parental leave policy, including birth, surrogacy, adoptive, foster parents, and resources for backup child and elder care that support our colleagues’ ability to attend to family responsibilities

Comprehensive retirement benefits options (with employee and employer contributions of up to 13%), allowing you to invest in your financial future with confidence

Learn more about what it’s like to work at the Ford Foundation.

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.

About Us

The Ford Foundation is an independent, nonprofit grant-making organization. For more than 80 years it has worked with visionary people on the front-lines of social change worldwide, guided by its mission to strengthen democratic values, reduce poverty and injustice, promote international cooperation, and advance human achievement. With headquarters in New York, the foundation has ten regional offices in Latin America, Africa, the Middle East, and Asia.