Director - Vicariate Operations

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 90,000 - 120,000; Full time

Job summary

The Archdiocese of St. Louis seeks a Director of Vicariate Operations to align daily vicariate activities with archdiocesan priorities on evangelization and outreach. You will coordinate parish relations and central curial offices, ensuring coherent execution of programs and strategic plans.

Responsibilities include managing office operations, facilitating communication across departments, and guiding HR-related change and training initiatives under the Episcopal Vicar and vicariate leadership.

Qualifications

• Must be a practicing Catholic and willing to adhere to ethical code of conduct.
• Experience strategizing and executing operational structures from institutional vision or plan.
• Experience handling inquiries for a service-related entity such as a parish.
• Proficient with MS Office, parish census/directory systems, SAP, and internet software.

Responsibilities

• Manage the daily operation of the vicariate office and oversee operational processes and infrastructure.
• Serve as primary contact to improve accessibility, efficiency, and effectiveness of vicariate staff and curial liaisons.
• Foster internal collaboration among vicariate staff and archdiocesan liaisons.
• Coordinate with pastors and parish staff to connect with centralized archdiocesan offices and ministries.

Skills

Faith-based leadership

Team leadership

Strategic planning

Communication

Catholic identity

Education

Bachelor's degree in office/personnel management or pastoral studies

Tools

Microsoft Office

Parish census systems

SAP

Internet software

Job description

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Position Summary

The role of the Director of Vicariate Operations is to assure that the daily organizational functionality of the vicariate office aligns with the specific priorities and plans of the vicariate staff - in keeping with archdiocesan emphases on evangelization and social outreach - fostering effective relationships between parishes and centralized archdiocesan curial offices.

Duties & Responsibilities

• Manage the daily operation of the vicariate office, including but not limited to identifying and managing operational processes and procedures, managing office equipment and infrastructure, etc.
• As a primary point of contact, to facilitate the accessibility, efficiency, and effectiveness of the vicariate staff and archdiocesan curial liaisons as they serve parish needs;
• Facilitate internal collaboration among vicariate staff members and archdiocesan curial liaisons assigned to the vicariate;
• Facilitate effective contact for pastors and members of parish staff with centralized archdiocesan offices and other agencies and ministries which support parishes and schools in their service to the faithful;
• Provide executive administrative assistance to the Episcopal Vicar and to vicariate staff as needed;
• Ensure the coherence of all vicariate programs and initiatives with archdiocesan and vicariate vision and strategic plans;
• Partner with key archdiocesan leadership to manage communication strategies between parishes and schools and centralized archdiocesan curial offices, including the publication of vicariate newsletter(s);
• Partner with key archdiocesan leadership to develop, communicate, and implement strategies regarding various areas of Human Resources such as Operational Change Management, Process Management, and Employee Engagement and Training;
• Work with Episcopal Vicar and archdiocesan accountants on all matters related to vicariate budgeting;
• Provide specific support to parish office staff, including on-site training and onboarding as needed;
• Other duties as assigned.

Education Requirements

Bachelor’s degree in a field of study related to office and personnel management and/or pastoral studies or extensive experience working as part of the administrative staff of a parish or church-related office or agency (at least five years of work experience is preferred).

Desired Experiential Qualifications

• Must be a practicing Catholic able and willing to accept and adhere to the Ethical Code of Conduct for employees of the Archdiocese of St. Louis.
• Experience in strategizing and executing operational and organizational structures and initiatives which flow from an institutional vision or strategic plan.
• Experience receiving and fielding inquiries and requests for assistance from the public on behalf of a service-related entity such as a parish as well as experience strategizing and organizing effective ways to respond to such requests.
• Experiential proficiency with Microsoft Office Suite, parish census-keeping and sacramental database systems, SAP systems/software, and internet software.
• Experiential proficiency working with a variety of personalities, proficiency in oral and written communication, and proficiency in responding to unexpected or difficult situations prudently and with discretion.
• Experiential proficiency leading a team of coworkers as a group collectively accountable to a superior.

Desired Skills & Attitudes

• Strong sense of faith and a prayerful approach to work as ministry
• Strong commitment to Catholic faith and a desire to foster it in others
• Personal sense of mission and a desire to be a person of service
• Collaborative team leader and the ability to foster unity
• Strong but flexible sense of organization and an ability to innovate

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.