Director - Strategic Meetings and Congresses

Veeva Systems, Inc.; New Jersey; On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

Flexible PTO

Paid holidays

Retirement programs

Charitable giving program

Job summary

Veeva Systems, Inc. is seeking a Director for Strategic Meetings and Congresses to lead a high-impact event planning team. You will bridge commercial strategy with flawless execution for Advisory Boards, Investigator Meetings, and major congresses, driving compliant, high-touch HCP experiences.

You will partner with Strategy & Business Development and Customer Account Teams to operationalize capabilities, scale operations, and ensure exceptional customer outcomes across home-office events.

Qualifications

• 8+ years of progressive operational leadership experience in pharmaceutical/biotech or top-tier healthcare marketing/event agencies.
• 3+ years of direct experience recruiting, developing, and leading event planning teams.
• Customer Service Excellence with CRM and SLA mastery.
• Commercial & Strategic Savvy with cross-functional collaboration.
• Operations Architect: SOPs, scalable workflows, vendor management, financial oversight.
• High-stakes problem-solving in fast-paced environments.
• Tech-savvy with enterprise event technologies and MS Office.
• Executive presence with senior stakeholder engagement.

Responsibilities

• Recruit, onboard, and empower a high-performing team of event planners.
• Design, launch, and refine operational frameworks for HCP events and major congresses.
• Support Customer Account Teams with large event initiatives and pre/post-conference briefings.
• Vet and manage third-party vendors and event technologies to build a scalable network.
• Direct event budgets, reporting, and compliance SOPs across customer programs.
• Co-lead new business pitches and strategic alignment sessions with executives.

Skills

Operational leadership

Team leadership

Vendor management

Executive presence

Strategic thinking

Problem solving

Excel & PowerPoint

HCP events

Tools

Vault Events Management

Cvent

Virtual event platforms

Excel

PowerPoint

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We’re not just any public company – we made history in 2021 by becoming a public benefit corporation(PBC), legally bound to balancing the interests of customers, employees, society, and investors.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

Are you a proven leader in medical events, meetings, and congress execution ready to elevate HCP engagements across the life sciences industry? As the Director for Strategic Meetings and Congresses, you will build, mentor, and lead an elite event planning team responsible for executing high-impact, home-office organized events; including Advisory Boards, Consultant Engagements, Investigator Meetings, Speaker Training, and Major Congresses. In this high-impact operational leadership role, you will bridge high-level commercial strategy with flawless execution. Partnering directly with the Director of Strategy & Business Development and Customer Account Teams, you will operationalize cutting-edge event capabilities, transform customer relationships, and establish the gold standard for compliant, high-touch HCP experiences. If you are an ambitious team builder who excels at scaling complex operations, managing top-tier vendors, and delivering exceptional customer outcomes, this is your platform to make a lasting mark.

What You’ll Do

• Operational Excellence & Leadership: Recruit, onboard, and empower a high-performing team of event planners. Direct daily operations, workload allocation, service quality, and SLA compliance to ensure consistent execution excellence
• Strategy & Capability Launch: Partner seamlessly with the Director of Strategy & Business Development and Services Delivery Leads to design, launch, and continuously refine operational frameworks for home-office organized HCP events and major congresses
• Customer Account Support: Serve as an operational anchor for Customer Account Teams, driving new customer large event initiatives, process alignment, joining Quarterly Business Reviews (QBRs), and pre/post-conference briefings
• Vendor & Technology Ecosystem Governance: Vet, onboard, and manage 3rd-party event technologies, agencies, and vendors to build a best-in-class, scalable outsourced support network
• Compliance & Financial Oversight: Direct event budgets, operational reporting, risk escalation, and financial health. Develop robust SOPs, operational workflows, and strict compliance protocols across all customer programs
• Executive & Customer Engagement: Co-lead high-stakes new business pitch presentations, operational reviews, and strategic alignment sessions with customer executives and internal leadership

Requirements

• 8+ years of progressive operational leadership experience within pharmaceutical/biotech companies or top-tier healthcare marketing/event agencies managing complex HCP events and major congresses
• 3+ years of direct experience recruiting, developing, and leading high-performing event planning teams
• Customer Service Excellence: Dedicated commitment to delivering an extraordinary customer experience, with proven mastery in customer relationship management, rapid escalation resolution, and maintaining flawless SLA standards
• Commercial & Strategic Savvy: Proven success collaborating with Strategy, Sales, and Customer Account leadership to drive account growth, customer retention, and SLA excellence
• Operations Architect: Demonstrated ability to build SOPs, design scalable operational workflows, manage vendors, and handle financial oversight
• High-Stakes Problem Solver: Outstanding conflict resolution, project management, and critical-thinking skills in fast-paced, high-pressure environments
• Tech-Savvy Operational Lead: Hands-on experience with enterprise event technologies (e.g., Vault Events Management, Cvent, virtual event platforms) and advanced mastery of Microsoft Excel and PowerPoint
• Executive Presence: Exceptional communication, storytelling, and presentation skills with the ability to engage, persuade, and build trust with senior stakeholders

Nice to Have

• Veeva Product Experience: Direct experience with Link Workflow, Vault CRM Suite, or Vault CRM Events Management platforms
• Specialized Background: Prior leadership experience directly within a Life Science Company or a premier Life Sciences Event Agency managing complex HCP engagements and congresses
• Industry Credentials: Certified HMCC (Healthcare Meeting Compliance Certificate)
• Compliance Mastery: In-depth knowledge of compliance guidelines, Sunshine Act reporting, and FMV standards for HCP engagements
• Agency Governance: Proven experience managing large-scale congress budgets and external third-party meeting management agencies

Perks & Benefits

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company paid holidays
• Retirement programs
• 1% charitable giving program

Compensation

• Base pay: $120,000 - $150,000
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

#LI-Director

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [e-mail].