Director's Office Support Specialist — Remote

Innovim; Silver Spring, Northern (MD, KY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Life insurance

401(k) matching

Educational/Training support

Job summary

INNOVIM is seeking support for NOAA’s Office of Oceanic and Atmospheric Research (OAR) Climate Program Office (CPO) Directors Office (DO). Location is based out of Silver Spring, MD with remote/hybrid options as required.

The role involves executing organizational and project coordination tasks, planning meetings, creating briefing documents, managing information requests, and coordinating travel for DO federal employees across NOAA systems.

Responsibilities

• Execute expert organizational, problem solving, and project coordination tasks, including the ability to provide rapid responses to requests for program and project requirements and general information inquiries.
• Plan, coordinate, and execute meetings, including pre-meeting logistics, scheduling, preparation, agenda development, and post-meeting summaries and action tracking.
• Develop documents to include briefing products (e.g., informational memos), databases, and spreadsheets using Microsoft Office Suite or Google applications, as appropriate.
• Prioritize, coordinate, track, and manage information requests received by the DO. Tracked items shall be included in the monthly task order status reports.
• Plan and coordinate travel for DO federal employees by scheduling trips using NOAA’s official travel management system at least two weeks in advance.
• Coordinate work flows across OAR/CPO components.

Job description

INNOVIM is seeking support for NOAA’s Office of Oceanic and Atmospheric Research (OAR) Climate Program Office (CPO) Directors Office (DO). Location is based out of Silver Spring, MD with remote/hybrid options as required.

The role involves executing organizational and project coordination tasks, planning meetings, creating briefing documents, managing information requests, and coordinating travel for DO federal employees across NOAA systems.