Director of Talent Management

Newsmax Media, Inc.; New York (NY); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid Time Off

Professional Development

Collaborative work environment

Job summary

Newsmax Media Inc in New York City is seeking an On-Air Talent Operations Coordinator to serve as the primary point of contact for talent scheduling, contracts, wardrobe, and related needs.

You will coordinate with talent, agents, Legal, Production, HR, and other teams; manage calendars, assist with contract paperwork, and help recruit new on-air talent while maintaining confidentiality.

Qualifications

• Bachelor's degree required or equivalent in a related field.
• Minimum 5+ years experience in television, broadcast media, talent coordination, or related environment.
• Experience with scheduling, contract administration, production coordination, or talent operations.
• Strong organizational and administrative skills with attention to detail.
• Excellent written and verbal communication with talent, agents, executives, and staff.
• Ability to handle confidential contracts and compensation information with discretion.

Responsibilities

• Serve as main contact for on-air talent scheduling, contracts, wardrobe, and day-to-day needs.
• Coordinate communication between talent, agents, Legal, Production, Programming, HR, and internal teams.
• Manage daily and weekly talent schedules, including shifts, substitutions, and special programming.
• Communicate schedule changes and availability to production and newsroom teams promptly.
• Assist with administration of talent agreements, renewals, amendments, extensions, and related documentation.
• Coordinate contract paperwork, signatures, approvals, and required documentation with Legal and talent reps.
• Maintain organized records of talent agreements, contract dates, renewals, schedules, and related info.
• Track contract milestones and inform leadership of expirations or actions.
• Coordinate wardrobe appointments, fittings, and appearance-related requirements.
• Work with Production and Programming to align talent needs for programming and network events.
• Assist with scheduling talent for promotional shoots, network initiatives, and other assignments.
• Maintain confidentiality and professionalism in handling talent information.

Skills

Talent coordination

Scheduling

Communication

Discretion

Project management

Interpersonal skills

Education

Bachelor's degree in Communications/Media/Business/Human Resources

Tools

Microsoft Office

Job description

• Serve as a key point of contact for Newsmax on‑air talent regarding scheduling, contracts, wardrobe, and other day‑to‑day talent needs.
• Coordinate communication between on‑air talent, agents and representatives, Legal, Production, Programming, Human Resources, and other internal teams as appropriate.
• Manage and maintain daily and weekly talent schedules, including regular shifts, schedule changes, substitutions, special programming, and other talent assignments.
• Communicate schedule changes and talent availability to appropriate production and newsroom teams in a timely manner.
• Assist with the administration of on‑air talent agreements, renewals, amendments, extensions, and other contract‑related documentation.
• Coordinate with Legal and talent representatives to facilitate contract paperwork, signatures, approvals, and required documentation.
• Maintain organized and accurate records of talent agreements, contract dates, renewal periods, schedules, and other relevant information.
• Track important contract milestones and proactively communicate upcoming expirations, renewals, or required actions to appropriate leadership.
• Coordinate wardrobe appointments, fittings, styling schedules, and other appearance‑related requirements for on‑air talent.
• Work closely with Production and Programming teams to coordinate talent needs for regular programming, special coverage, breaking news, promotional appearances, and network events.
• Assist with scheduling and coordinating talent for promotional shoots, network initiatives, special programming, and other assignments as needed.
• Maintain a high level of professionalism, discretion, and confidentiality when handling talent contracts, compensation information, schedules, and other sensitive matters.
• Maintain accurate calendars, trackers, files, and other administrative systems related to on‑air talent.
• Support onboarding and offboarding logistics for on‑air talent in coordination with Legal, Human Resources, Production, IT, and other departments as appropriate.
• Identify and recruit on‑air talent, including anchors, hosts, correspondents, reporters, contributors, analysts, and commentators.
• Develop the network's talent strategy in consultation with the CEO, president, news director, and programming executives.
• Continuously scout competitors and emerging media for potential talent, including television, radio, podcasts, streaming, YouTube, social media, and local news.
• Lead contract discussions and negotiations in coordination with legal, HR, finance, and senior management, including compensation, contract length, exclusivity, outside activities, and renewal terms.
• Perform additional duties and responsibilities as assigned.

Position Requirements:

• Bachelor's degree in Communications, Media, Business Administration, Human Resources, or a related field preferred.
• Minimum of 5+ years of experience in television, broadcast media, talent coordination, production coordination, entertainment, or a related environment preferred.
• Previous experience working with on‑air talent, talent representatives, agents, producers, or other high‑profile individuals strongly preferred.
• Experience with scheduling, contract administration, production coordination, or talent operations preferred.
• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to manage complex schedules, competing priorities, and frequent last‑minute changes in a fast‑paced environment.
• Excellent written and verbal communication skills with the ability to interact professionally with talent, agents, executives, attorneys, and employees at all levels of the organization.
• Strong judgment and discretion when handling confidential contracts, compensation, personnel information, and other sensitive matters.
• Ability to anticipate needs, identify potential scheduling or logistical issues, and proactively develop solutions.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and calendar management tools.
• Strong interpersonal skills with a service‑oriented approach and the ability to build effective working relationships.
• Ability to remain organized and composed during breaking news, schedule changes, and other time‑sensitive situations.
• Knowledge of television production and newsroom operations preferred.
• Flexibility to work outside regular business hours when necessary to support breaking news, special programming, and talent needs.
• Competitive salary - $150k - $175k depending on skills and relevant experience.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Professional development and training opportunities.
• Collaborative and inclusive work environment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.