Director of Project Management

IMMERSIVE SCENIC STUDIOS LLC; Orlando (FL); On-site; USD 130,000 - 170,000; Full time

Job summary

Immersive Companies LLC in Orlando, FL is seeking a Director of Project Management to lead delivery across Immersive Amenities and Immersive Playrooms, from contract award to closeout. You will own schedule, budget, margin, and client experience, and you will personally guide the most complex engagements while negotiating scope with general contractors.

You will manage project managers, set performance standards, and build scalable delivery processes to support company growth while maintaining

Qualifications

• 8+ years of project management experience in construction, custom fabrication, commercial interiors, or a comparable design-build environment.
• 3+ years directly managing project managers or delivery teams.
• Demonstrated ownership of project P&L, including budget development, cost tracking, and margin accountability.
• Experience delivering projects in multiple states, including coordination of permitting and inspection processes.
• Working command of construction contract structures, including AIA documents, subcontract administration, change order process, and lien/closeout requirements.
• Proficiency with construction project management and scheduling platforms; comfort operating inside an ERP-driven financial environment.
• Ability to read and interpret architectural, structural, millwork, and shop drawings.
• Willingness to travel to active project sites (estimated 25-40%, concentrated in the Northeast, Midwest, and Southeast).

Responsibilities

• Own delivery performance across the full active project portfolio, spanning both divisions.
• Establish and enforce standardized project delivery procedures, gate reviews, and documentation conventions.
• Serve as escalation point for schedule risk, scope disputes, and client issues.
• Report portfolio status, forecast, and risk to executive leadership on a recurring cadence.
• Own budget, cost-to-complete, and gross margin performance at the project and portfolio level.
• Manage cost coding, WIP reporting, and revenue recognition inputs in coordination with Finance.
• Prepare and administer AIA G702/G703 pay applications, change orders, and closeout documentation.
• Drive accurate forecasting and early identification of margin erosion.
• Lead scope-split negotiation with general contractors, distinguishing self-performed differentiated scope.
• Review and administer subcontracts, purchase orders, and supplier agreements in coordination with legal counsel.
• Coordinate multi-state licensing, permitting, and jurisdictional compliance requirements with internal stakeholders and outside advisors.
• Enforce insurance, safety, and compliance requirements across subcontractors and installation crews.
• Manage, mentor, and develop project managers, coordinators, and field leadership.
• Define role expectations, workload allocation, and performance standards for the PM function.
• Build bench strength and succession depth as project volume grows.
• Serve as senior point of contact for owners, developers, general contractors, and design partners.
• Maintain relationships that generate repeat work and referral pipeline.
• Represent the company in preconstruction meetings, OAC meetings, and project reviews.

Skills

Project management

Leadership

Budget management

Contract administration

Risk management

Tools

JobTread

Smartsheet

NetSuite Projects/WIP

HubSpot

Procore

Bluebeam

Job description

Director of Project Management
IMMERSIVE COMPANIES LLC • ORLANDO, FLORIDA

REPORTS TO Chief Executive Officer
EMPLOYMENT TYPE Full-Time, Exempt
DIVISIONS SUPPORTED Immersive Amenities | Immersive Playrooms

About Immersive Companies
Immersive Companies is a custom design-build production firm headquartered in Orlando, Florida. We design, fabricate, and install differentiated environments, custom feature elements, millwork, and FF&E packages across the country.
We operate two divisions:

• Immersive Amenities — Commercial and multifamily amenity renovation, including clubhouses, fitness centers, coworking, and leasing environments for Class A multifamily and hospitality clients.
• Immersive Playrooms — High-end residential playrooms and differentiated spaces delivered through new construction and custom home channels.

We work both as a specialty subcontractor to general contractors and as Owner's Representative / Construction Manager, depending on project structure. Our work is fabricated in-house and installed nationally, with active concentrations in Florida, the Northeast, and the Midwest.

Position Summary

The Director of Project Management owns project delivery across both divisions — from contract award through final closeout. This role is accountable for schedule, budget, margin, and client experience on every active project, and for building the systems, standards, and team that allow the company to scale delivery capacity without sacrificing quality.
This is a hands-on leadership role. You will manage project managers, but you will also personally own the most complex and highest-value engagements, negotiate scope splits with general contractors, and sit at the table on contract and procurement decisions.

Key Responsibilities

Portfolio & Delivery Leadership

• Own delivery performance across the full active project portfolio, spanning both divisions.
• Establish and enforce standardized project delivery procedures, gate reviews, and documentation conventions.
• Serve as escalation point for schedule risk, scope disputes, and client issues.
• Report portfolio status, forecast, and risk to executive leadership on a recurring cadence.

Project Controls & Financial Accountability

• Own budget, cost-to-complete, and gross margin performance at the project and portfolio level.
• Manage cost coding, WIP reporting, and revenue recognition inputs in coordination with Finance.
• Prepare and administer AIA G702/G703 pay applications, change orders, and closeout documentation.
• Drive accurate forecasting and early identification of margin erosion.

Contracting, Scope & Risk

• Lead scope-split negotiation with general contractors, distinguishing self-performed differentiated scope — custom feature fabrication, millwork, and FF&E — from licensed-trade and commodity construction.
• Review and administer subcontracts, purchase orders, and supplier agreements in coordination with legal counsel.
• Coordinate multi-state licensing, permitting, and jurisdictional compliance requirements with internal stakeholders and outside advisors.
• Enforce insurance, safety, and compliance requirements across subcontractors and installation crews.

Team Leadership

• Manage, mentor, and develop project managers, coordinators, and field leadership.
• Define role expectations, workload allocation, and performance standards for the PM function.
• Build bench strength and succession depth as project volume grows.

Client & Partner Management

• Serve as senior point of contact for owners, developers, general contractors, and design partners.
• Maintain relationships that generate repeat work and referral pipeline.
• Represent the company in preconstruction meetings, OAC meetings, and project reviews.

Required Qualifications

• 8+ years of project management experience in construction, custom fabrication, commercial interiors, or a comparable design-build environment.
• 3+ years directly managing project managers or delivery teams.
• Demonstrated ownership of project P&L, including budget development, cost tracking, and margin accountability.
• Experience delivering projects in multiple states, including coordination of permitting and inspection processes.
• Working command of construction contract structures, including AIA documents, subcontract administration, change order process, and lien/closeout requirements.
• Proficiency with construction project management and scheduling platforms; comfort operating inside an ERP-driven financial environment.
• Ability to read and interpret architectural, structural, millwork, and shop drawings.
• Willingness to travel to active project sites (estimated 25-40%, concentrated in the Northeast, Midwest, and Southeast).

Preferred Qualifications

• Direct experience in Class A multifamily amenity renovation, hospitality, or other differentiated environments.
• Familiarity with JobTread, Smartsheet, NetSuite Projects/WIP, HubSpot, Procore, or Bluebeam.
• Background in custom fabrication or millwork production environments.
• OSHA 30, PMP, or equivalent credentials.
• Experience operating under both subcontractor and Owner's Representative delivery models.

What Success Looks Like in the First Year

• Every active project has a documented budget, schedule, and gate-reviewed status accessible to leadership.
• Delivery procedures are standardized and consistently applied across both divisions.
• Project margin performance meets or exceeds bid margin on the portfolio in aggregate.
• The PM team operates with clear ownership, and escalations reach the CEO by exception rather than by default.

Compensation & Benefits

Compensation commensurate with experience. Details discussed during the interview process.

Equal Opportunity

Immersive Companies LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.