Director of Procurement & Program Management

City of New York; New York (NY); On-site; USD 120,000 - 170,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks an Administrative Engineer to lead procurement, budgeting, and program management for the Bureau of Wastewater Treatment. The role supervises two divisions and advances capital and expense projects through robust data, KPIs, and industry best practices.

Supervisory responsibilities include coordinating with oversight offices, driving efficient procurement, and delivering project milestones across major contracts and services in a large

Qualifications

• A valid New York State Professional Engineer license and six years of full-time experience in chemical, civil, electrical, environmental, or mechanical engineering, with at least two years in an executive, managerial, or administrative capacity.
• Experience leading procurement, budgeting, and program-management initiatives in large public-sector engineering settings.
• At least two years in an executive, managerial, or administrative capacity.

Responsibilities

• Oversee procurement of all BWT contracts and services, including JOC and TOCs, ensuring alignment with operational needs and capital plans.
• Manage the $390M annual expense budget and develop funding request justifications for Budget Plan submissions.
• Coordinate BEDC and NYPA programs to ensure multi-million dollar delivery projects meet requirements.
• Track contract utilization and performance for JOC/TOC programs and close gaps in service.

Skills

Project management

Procurement

Budget planning

Team leadership

Management knowledge

Continuous improvement

Communication skills

Systems optimization tools

Public sector budgeting

Education

Professional Engineer (NY)

Tools

PASSPort

Job description

***Only those currently serving as a permanent or probable permanent, i.e. probationary, Administrative Engineer will be considered. ***

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

The BWT Director of Procurement and Program Management ("Director") will manage two Divisions in BWT and is responsible for programmatic oversight of:

1.Procurement of all BWT contracts and goods and services, including but not limited to: repair and maintenance contracts, construction Job Order Contracts (JOC), consultant Task Order Contracts (TOCs) for planning, design and construction management services, capital construction contracts, consultant contracts for master planning and regulatory compliance, as well as small purchases and open market orders. Contract procurements must be delivered based on operational requirements and capital plan registration targets. Includes processing of all contract payments managed in BWT as well as timely processing of change orders, subcontractors, renewals, and time extensions.

2.Management of BWT’s $390M annual expense budget, including but not limited to: expense budget planning, tracking of expenditures with key program areas per fiscal year (e.g. biosolids, chemicals, residuals, repair and maintenance, goods and services, etc.), identifying new needs and leading development of funding request justifications for Budget Plan submissions.

3.BWT’s BEDC and NYPA coordination programs, which are responsible for overseeing multi-million dollar delivery programs and ensuring that projects delivered by these entities meet BWT’s requirements for technical scope, align with BWT’s design guidelines, and meet operability and maintainability requirements.

4.BWT’s JOC and TOC programs to: track contract utilization, spending, ensure that there are no gaps in service, and vendors are performing as required by the contract.

The successful candidate will serve on the Bureau’s Senior Leadership Team (SLT) and will be a self-motivated individual with advanced communication skills, a solid working knowledge of program management procedures, budgeting and procurement, and engineering practices so as to facilitate successful planning, funding, procurement, design and construction of both capital and expense infrastructure projects. The successful candidate will be a primary liaison for BWT to several oversight offices, including: Office of Engineering Audits, Agency Chief Contracting Office, Budget Office, and Bureau of Legal Affairs. The candidate will also provide support on presentations to the Office of Management and Budget.

The Director reports directly to the BWT Assistant Commissioner of Engineering and will be tasked with developing and utilizing consistent and reliable means and methods for the Bureau in the examination and tabulation of data, analysis and reports. The Director is expected to bring programmatic improvements to all levels of responsibility through analysis, development of Key Performance Indicators (KPls), and adoption of industry best practices.

The Director will be engaged in the following initiatives:

• Leadership: Provide leadership and management for programs, projects and initiatives facilitating team efforts and helping to define goals, timelines, resource requirements and planning. Lead the Directorship in improving efficiencies and effectiveness at all levels.
• Continuous Improvement: Improved business practices and work environment across the Directorship. Lead the development of performance metrics and Key Performance Indicators. Develop means to capture and document improvement investments, savings and efficiencies gained.
• Budgeting and Procurement: Provide expense financial planning to ensure spend plans and commitment plans are successfully tracked and met. Support programmatic development and tracking of bid packages, change orders, payments and contract closeouts. Interface with financial and contracting offices both within and outside the Agency as appropriate.
• Engineering Resources: Ensure resources for engineering work are always in place in the areas of Task Order Contracts (TOCs) for design and related engineering services for investigations, studies, assessments and, Job Order Contracts (JOCs) for the construction work. Also ensure that resources for engineering work related to the BEDC and NYPA Coordination programs are adequately serving BWT’s operational needs.

ADMINISTRATIVE ENGINEER - 10015

Minimum Qualifications

1. A valid New York State License as a Professional Engineer and six (6) years of full-time satisfactory experience in chemical engineering, civil engineering, electrical engineering, environmental engineering, mechanical engineering, or plan examining work, at least two (2) years of which must have been in an executive, managerial, or administrative capacity.

Preferred Skills

• In depth knowledge of project management and capital project delivery.
• In depth knowledge of NYC’s procurement process, including PASSPort.
• In depth knowledge of expense budget planning and tracking.
• Experience in leading and directing high-performance teams.
• High-level functional technical knowledge and skill in a large organization, public utility, or wastewater programs.
• Knowledge of whole systems analysis, process reengineering, process improvement, lean management philosophy, six sigma or other related continuous improvement processes.
• Strong organization and project management skills. Ability to manage multiple tasks and experience working and managing complex systems across large number of stakeholders.
• Advanced knowledge of general management, project management, personnel management, and supervisory techniques and principles.
• Strong written and verbal communication skills and experience with diverse workforce.
• Strong understanding of computer programs and their use in optimizing systems.
• Experience with NYC budgeting and procurement.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City Residency is not required for this position

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.