Director of Payroll Operations

Asure Software Inc.; Gardendale (AL); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

HSA

FSA

401K with safe harbor

Employee stock purchase program

Fitness reimbursement

Self-managed PTO

Job summary

Asure Software Inc. in Birmingham, AL is seeking a Director of Operations and Site Leader to oversee day-to-day operations of the Customer Support/Payroll Processing and Distribution teams, manage workflows, scheduling, and client service levels.

You will hire, coach, and develop staff; drive performance, ensure compliance, monitor metrics, and partner with Product and client teams to deliver high-quality payroll services for our diverse client base in a fast-paced environment.

Qualifications

• 8 years’ experience managing Payroll/HCM Operations.
• 5 years of people management experience.
• 5 years’ experience of P&L management.
• Bachelor’s degree preferred; FPC/CPP certifications desired.
• Strong reporting and analytical skills.
• Excellent verbal and written communication; client relations.
• Experience with Mangrove, Paychex, ADP, Workday or similar systems.

Responsibilities

• Directly supervise the Customer Support/Payroll Processing and Distribution teams.
• Interview, hire and coordinate training of staff on procedures and systems.
• Coach and mentor staff to improve skills and knowledge.
• Provide consistent, frequent feedback on goals.
• Communicate with client companies and coordinate all customer service initiatives.
• Monitor services for quality, compliance, and data accuracy.
• Manage year-end projects and change requests; control costs and resources.
• Oversee all payroll service functions and resource allocation for calls, emails, and voicemails.
• Report on department metrics, client issues, revenue, and SLA adherence.
• Lead and monitor SOWs and variable charges for clients.

Skills

Payroll HCM Operations

People management

P&L management

Reporting & analytics

Communication skills

Leadership

Strategic thinking

Client relationship management

Automation solutions

Compliance

Education

Bachelor's degree preferred

FPC/CPP certifications

Tools

Mangrove

Paychex

ADP

Workday

Job description

This role is fully onsite in our Birmingham, Alabama office

Who we are

Over 600 employees strong, Asure sees Human Capital Management (HCM) through the lens of entrepreneurs and executives with an owner’s mentality. We help businesses develop their “Human Capital” to get to the next level, stay compliant, and allocate their time, money and technology toward growth. Our HCM platform empowers more than 100,000 clients to build great teams and better manage their people while staying compliant in an ever-changing HR legislative landscape. Asure’s HCM offering includes Payroll & Tax, HR, and Time & Attendance software and HR Services ranging from online compliance tools to a fully outsourced HR department.

How you will contribute

Our Director of Operations and Site Leader is responsible for the day to day management of the Operations and Service teams. This includes managing all workflow and scheduling to ensure the teams are meeting client service levels. The Director handles employee relation issues, counselling, performance reviews, as well as planning, coordinating and scheduling their work. This position has an awareness of upcoming prospects to ensure team readiness, necessary training and product capabilities & limitations to provide a positive client onboarding experience. Responsible for change management with the team as new solutions or processes are rolled out.

Major Duties and Responsibilities:

• Directly supervise the Customer Support/Payroll Processing and Distribution teams
• Interview, hire and coordinate training of staff on company procedures, customer service, and software systems.
• Coach and mentor staff to continue to improve skills, product and system knowledge.
• Provide consistent, frequent feedback to staff regarding individual goals.
• Communicate with client companies as needed and coordinate all customer service initiatives.
• Monitor and evaluate services provided to participants to ensure consistent high-quality customer service, compliance to all applicable laws, and accuracy of data processed.
• Manage year-end projects to adhere to company policies and procedures.
• Troubleshoot issues through Product Manager staff to increase the customer service experience and to resolve customer issues.
• Manage all functions related to payroll services and the allocation of resources to adequately respond to all incoming phone calls, emails and voice mails.
• Regularly report on all department metrics concerning client issues, revenue gains and losses, phone statistics, administrative services, and compliance matters.
• Ensure achievement of Service Level Agreements (SLAs) across aligned Operations teams.
• Review and approve Change Request estimates prepared by aligned teams.
• Identify effective cost management practices; implement operational improvements.
• Manages to SOWs (Statements of Work) and monitoring variable charges, specific to their clients.

Required Qualifications

• 8 years’ experience Managing Payroll/HCM Operations
• 5 years of people management experience required
• 5 years’ experience of P&L management
• Bachelor’s degree preferred
• FPC and CPP certifications highly desired
• Robust reporting and analytical skills
• Polished communication skills – both verbal and written, to be able to develop and maintain positive workingrelationships with clients, supervisors, staff and peers.
• Payroll HCM System experience with Mangrove, Paychex, ADP, Workday or similar system required
• Technical acumen with automation solutions desired
• Strong team leadership skills and ability to develop and motivate team members
• Strong compliance experience and internal controls knowledge
• Proven ability to think and act strategically, analytically and with operational and control discipline
• History of success in managing service delivery for external clients
• Ability to lead and thrive in a fast-paced environment while managing multiple tasks with urgency and setting prioritiesfor aligned teams
• Ability to build strong relations with client contacts and internal teams and stakeholders
• Advanced knowledge and understanding of best practices and service delivery models
• Experience managing large teams
• Effective coaching and team development skills
• Excellent oral and written communication skills
• Ability to learn new software functionality quickly

Benefits

• Medical, Dental, Vision, HSA, FSA- All effective on day 1!
• Company paid Basic Life Insurance, A+D, Long-Term Disability, and Short-Term Disability
• 401K Program with 3% safe harbor contribution
• Employee Stock Purchase Program
• Fitness Reimbursement Program
• Self-Managed PTO

Our Mission

To provide Human Capital Management (HCM) software and services that help companies grow, while nurturing a culture of growth around us.

• Helping customers grow by getting the most from their human capital.
• Helping our employees grow personally and professionally.
• Growing relationships in our communities that inspire goodness.
• Grow shareholder value

Our Vision

Be the most trusted Human Capital Management resource to entrepreneurs everywhere.

Our Values

Reflect who we are and what we stand for as a company.

• Embrace Change
• Lead with Integrity
• Own the Outcome
• Deliver Awesome
• Be a Good Human

We are an equal opportunity employer. All candidates must be legally authorized to work in the US, as we are unable to sponsor or transfer Visas at this time.

NO AGENCIES PLEASE

Any unsolicited resumes sent to Asure Software from a third party, such as an Agency, including unsolicited resumes sent to Asure’s mailing address, fax machine or email address, directly to employees or hiring managers will be considered Asure property. Asure will not pay a fee for any placement resulting from the receipt of an unsolicited resume.