Director of Payroll and Student Employment

University of New Haven; West Haven (CT); In loco; USD 95.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical coverage

Dental coverage

Vision coverage

Tuition assistance

Paid time off

Descrizione del lavoro

The University of New Haven seeks a Director of Payroll & Student Employment to lead the in-house payroll function and the Student Employment Office. You will oversee weekly and semi-monthly payrolls for faculty, staff, and students, ensuring accuracy and compliance with federal, state, and union requirements through Banner and time-tracking systems.

This role provides policy direction, strategic leadership of payroll operations, and collaboration with IT and HR on system upgrades.

Competenze

• Bachelor’s degree in Business, HR, or related field with 8+ years in senior payroll management.
• Five years of supervisory experience in payroll.
• Expertise in end-to-end payroll, knowledge of payroll taxes and reporting.
• Strong communication, analytical, and confidentiality skills.

Mansioni

• Direct payroll activities and supervise administrative staff.
• Oversee Student Employment Office and staff.
• Develop and enforce payroll and SEO policies.
• Lead payroll operations with Banner, time systems, and reporting.
• Prepare federal/state payroll tax reports and year-end tasks.
• Advise departments on payroll and tax issues.
• Coordinate with Business Office to post payroll to GL and reconciliations.
• Support system changes and IT/HR implementations.

Conoscenze

Payroll management

Supervisory experience

Payroll compliance

Payroll systems

Microsoft Office

Communication skills

Formazione

Bachelor’s degree (Business/HR)

Strumenti

Ellucian Banner HR/Payroll

TimeClock Plus

Descrizione del lavoro

Who We Are

The University of New Haven, founded in 1920, is a private university whose mission is to prepare students to excel and lead purposeful and fulfilling lives in a global society. The university offers more than 150 undergraduate and graduate programs and has been recognized for academic excellence, nationally and internationally. In addition to its main campus in West Haven, the university has a campus in Tuscany, Italy. Learn more at newhaven.edu.

The Director of Payroll & Student Employment serves as the primary manager for the Payroll and Student Employment Offices. This position is responsible for and accountable for directing the in-house payroll function and the time management systems for the University. This position will direct and participate in the preparation of the weekly and semi-monthly payrolls for faculty, staff, and students, ensuring compliance with all Federal and State laws as well as compliance with Union Bargaining Agreements.

This role is also responsible for providing direction and support for the Student Employment Office (SEO) aimed at making the employment process for students and the University community as effective and efficient as possible.

You Will

• Provides direction of all payroll related activities, including the supervision of administrative staff members.
• Provides direction of Student Employment Office (SEO) including the supervision of administrative staff members.
• Responsible for development, maintenance and compliance of payroll and SEO policies and procedures.
• Provides strategic leadership for Payroll operations while measuring and monitoring the effectiveness and efficiencies of the services provided.
• Ensures accurate and timely in-house processing of the University’s payrolls, weekly and semi-monthly, through Ellucian’s Banner system, time management systems, and payroll reporting requirements.
• Prepares and submits all federal and multi-state payroll tax reports, including quarterly and year-end returns; reviews non-wage payments for tax liabilities and acts as the general resource person for technical payroll and tax matters.
• Advises departments on payroll and taxation issues, policies, and procedures.
• Works with other members in the Business Office so the timely posting of all payroll transactions are properly recorded to the general ledger including reconciliations of payroll tax accounts and 403b liabilities.
• Manages tax table updates, W-2 processing, and develops the University’s annual payroll calendar.
• Assists with required data for various audits; financial statement, A-133, 403B and worker’s compensation.
• Reviews and recommends changes to improve operational effectiveness.
• Fosters an environment where a high level of customer service is delivered to faculty, staff and students.
• Understands and champions system changes, upgrades, and government mandated changes to payroll. Assists IT and HR in managing the implementation and maintenance of payroll and payroll related systems.
• Performs other duties as assigned.

You Need

• Bachelor’s degree in Business, Human Resources or related field, and a minimum of eight (8) years of experience in a senior level payroll manager position.
• Five (5) years of supervisory experience, preferably in payroll.
• Expertise in the end-to-end payroll process and a high level of understanding of general business operations and internal control concepts.
• Solid knowledge of federal and multi-state regulations and payroll fundamentals including payroll tax, reporting, balancing, pay policies, garnishments, and payroll best practices
• Excellent interpersonal, verbal, and written communication skills are essential as are strong analytical, diagnostic, and problem-solving skills with attention to detail.
• A high level of technical skills and proficiency in the Microsoft Office suite.
• Ability to collaborate and communicate effectively across a wide range of constituencies.
• Ability to maintain and safeguard confidential and proprietary information.

Preferred Qualifications

• An MBA and prior work experience in a higher education environment.
• Experience with Ellucian’s Banner HR / Payroll system and TimeClock Plus time and attendance system preferred.
• Certified Payroll Professional (CPP) designation preferred.

Whats In It For You

• Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
• Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
• Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
• Employee Discounts on products, services and educational opportunities
• Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave.
• The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEM OPT authorization cannot be considered for employment.
• Note - the budgeted salary for this position is $95,000 - 120,000